Defense Bid & Proposals Specialist (KSA/MENA)

Alta Ares; Abu Dhabi; On-site; AED 360,000 - 540,000; Full time

Job summary

Alta Ares is seeking a proactive Bid & Proposals Specialist to drive responses to RFIs, RFQs and RFPs across KSA & MENA. You will coordinate cross-border inputs with Paris, ensure compliance, and craft technical, commercial and administrative volumes.

In this role, you will manage local content, offsets with GAMI/SAMI, and maintain a tight bid calendar. Fluency in English and Arabic is required, with strong Office and CRM capabilities to handle deadlines and stakeholder communications.

Qualifications

• 3 to 5 years experience in defence, security or government contracting, with hands-on proposal or bid management.
• Fluent written and spoken English and Arabic.
• Strong Microsoft Office skills and experience maintaining a CRM.

Responsibilities

• Own responses to RFIs, RFQs and RFPs in KSA & MENA region from receipt to submission: compliance matrix, schedule, owners and deadlines.
• Write and assemble technical, commercial and administrative volumes, working with Paris on technical content and pricing.
• Prepare local content, industrialization and offset sections in line with GAMI and SAMI expectations.
• Manage the bid calendar on local time and coordinate inputs across Riyadh and Paris.
• Handle Arabic/English translation, formatting and submission through client portals.
• Prepare briefing packs, presentations and meeting notes for client and partner meetings.
• Attend meetings with the Country Director, capture actions and follow them through.
• Draft letters, MoUs, NDAs and correspondence with clients, partners and authorities.
• Coordinate visits, demonstrations and delegations to and from Paris.
• Keep the CRM current for all KSA accounts, opportunities and contacts.
• Produce a weekly KSA & MENA pipeline and activity report for the Head of Sales MENA.
• Track tenders, competitor activity and partner news in the Saudi defence market.
• Maintain vendor registrations and company qualification files with Saudi entities.

Skills

Bid management

English & Arabic proficiency

Deadline management

Tools

Microsoft Office

CRM

Job description

Alta Ares is seeking a proactive Bid & Proposals Specialist to drive responses to RFIs, RFQs and RFPs across KSA & MENA. You will coordinate cross-border inputs with Paris, ensure compliance, and craft technical, commercial and administrative volumes.

In this role, you will manage local content, offsets with GAMI/SAMI, and maintain a tight bid calendar. Fluency in English and Arabic is required, with strong Office and CRM capabilities to handle deadlines and stakeholder communications.