Bid & Sales Support Specialist - MENA

Alta Ares; Abu Dhabi; On-site; AED 360,000 - 540,000; Full time

Job summary

Alta Ares is seeking a proactive Bid & Proposals Specialist to drive responses to RFIs, RFQs and RFPs across KSA & MENA. You will coordinate cross-border inputs with Paris, ensure compliance, and craft technical, commercial and administrative volumes.

In this role, you will manage local content, offsets with GAMI/SAMI, and maintain a tight bid calendar. Fluency in English and Arabic is required, with strong Office and CRM capabilities to handle deadlines and stakeholder communications.

Qualifications

• 3 to 5 years experience in defence, security or government contracting, with hands-on proposal or bid management.
• Fluent written and spoken English and Arabic.
• Strong Microsoft Office skills and experience maintaining a CRM.

Responsibilities

• Own responses to RFIs, RFQs and RFPs in KSA & MENA region from receipt to submission: compliance matrix, schedule, owners and deadlines.
• Write and assemble technical, commercial and administrative volumes, working with Paris on technical content and pricing.
• Prepare local content, industrialization and offset sections in line with GAMI and SAMI expectations.
• Manage the bid calendar on local time and coordinate inputs across Riyadh and Paris.
• Handle Arabic/English translation, formatting and submission through client portals.
• Prepare briefing packs, presentations and meeting notes for client and partner meetings.
• Attend meetings with the Country Director, capture actions and follow them through.
• Draft letters, MoUs, NDAs and correspondence with clients, partners and authorities.
• Coordinate visits, demonstrations and delegations to and from Paris.
• Keep the CRM current for all KSA accounts, opportunities and contacts.
• Produce a weekly KSA & MENA pipeline and activity report for the Head of Sales MENA.
• Track tenders, competitor activity and partner news in the Saudi defence market.
• Maintain vendor registrations and company qualification files with Saudi entities.

Skills

Bid management

English & Arabic proficiency

Deadline management

Tools

Microsoft Office

CRM

Job description

About Alta Ares

Alta Ares is an air defense Neoprime. We build AI-guided interceptors to counter drones and cruise missiles, along with the software platform that powers them.

Our customers are NATO-aligned militaries and defense institutions, and our systems are regularly deployed during live exercises and operational demonstrations across Europe, the Middle East, and Asia.

Founded in 2024, we have grown to 90 people, raised over $60M, and increased revenue 40× this year. We are now entering a new phase of international expansion, industrial scaling, fundraising, and product development.

Role & Missions

Bids and proposals

• Own responses to RFIs, RFQs and RFPs in KSA & MENA region from receipt to submission: compliance matrix, schedule, owners and deadlines.

• Write and assemble technical, commercial and administrative volumes, working with Paris on technical content and pricing.

• Prepare local content, industrialization and offset sections in line with GAMI and SAMI expectations.

• Manage the bid calendar on local time and coordinate inputs across Riyadh and Paris.

• Handle Arabic/English translation, formatting and submission through client portals.

Support to the Country Director

• Prepare briefing packs, presentations and meeting notes for client and partner meetings.

• Attend meetings with the Country Director, capture actions and follow them through.

• Draft letters, MoUs, NDAs and correspondence with clients, partners and authorities.

• Coordinate visits, demonstrations and delegations to and from Paris.

Pipeline and reporting

• Keep the CRM current for all KSA accounts, opportunities and contacts.

• Produce a weekly KSA & MENA pipeline and activity report for the Head of Sales MENA.

• Track tenders, competitor activity and partner news in the Saudi defence market.

• Maintain vendor registrations and company qualification files with Saudi entities.

Candidate profile

• 3 to 5 years experience in defence, security or government contracting, with hands-on proposal or bid management.

• Track record writing compliant responses to government tenders, ideally for Saudi MoD, GAMI, SAMI or the National Guard.

• Fluent written and spoken English and Arabic.

• Based in Abu Dhabi or willing to relocate

• Organised and self-directed, comfortable managing deadlines with a small, distributed team.

• Strong Microsoft Office skills and experience maintaining a CRM.

Nice to have

• Background with a defence OEM, systems integrator, or local partner.

• Familiarity with local content, offset or industrial participation requirements.

• French language.

• Security clearance or experience handling classified material.