Customs Clearance Coordinator

AW Rostamani Holdings LLC; Dubai; On-site; AED 167,000 - 234,000; Full time

Job summary

AW Rostamani Holdings LLC in Dubai seeks an experienced Customs Clearance Coordinator to manage end-to-end customs clearance and related documentation for import/export shipments. You will coordinate with customs authorities, chambers, consulates, and freight forwarders to ensure timely delivery orders and compliant documentation.

The role requires handling non-resident client documentation and guiding junior staff.

Qualifications

• Bachelor Degree holder.
• Minimum 3 years' experience in freight forwarding and documentation.

Responsibilities

• Manage and coordinate end-to-end customs clearance and documentation activities for import and export shipments, ensuring timely collection of delivery orders and accurate document preparation.
• Arrange the collection of delivery orders by preparing cheque requests and all required documentation for assigned clients.
• Manage communications and documentation for non-resident clients.
• Handle NVOCC global import and personal effects shipments in accordance with applicable procedures.
• Liaise with Customs, Chambers of Commerce, freight forwarders, consulates and other authorities to ensure smooth processing.
• Coordinate air and sea export shipments as per customer requirements and provide regular shipment status updates.
• Ensure timely submission and follow-up of all customs documentation to meet regulatory deadlines.
• Oversee documentation activities in the absence of the Supervisor or Manager to ensure continuity of operations.
• Coordinate with customers to ensure smooth and efficient execution of clearance and documentation processes.
• Supervise and support documentation assistants and clerks, providing guidance as required.
• Provide accurate and timely customs port and rate-related information to the Operations Manager on request.
• Stay updated on changes in customs, shipping port, chamber and consulate regulations, tariffs and procedures.
• Provide complete and accurate documentation to customers in line with their requirements.

Skills

Freight forwarding

Documentation

Customs clearance

Customer coordination

Education

Bachelor Degree

Job description

Job Responsibilities

• To manage and coordinate end-to-end customs clearance and documentation activities for import and export shipments ensuring timely collection of delivery orders accurate document preparation and submission effective communication with customs ports chambers consulates and customers compliance with applicable regulations and smooth execution of operations while supporting and overseeing documentation staff as required.
• Arrange the collection of delivery orders by preparing cheque requests and all required documentation for assigned clients.
• Manage communications and documentation for non-resident clients.
• Handle NVOCC global import and personal effects shipments in accordance with applicable procedures.
• Liaise with Customs Chambers of Commerce freight forwarders consulates and other relevant authorities to ensure smooth processing.
• Coordinate air and sea export shipments as per customer requirements and provide regular shipment status updates.
• Ensure timely submission and follow-up of all customs documentation to meet regulatory deadlines.
• Oversee documentation activities in the absence of the Supervisor or Manager ensuring continuity of operations.
• Coordinate with customers to ensure smooth and efficient execution of clearance and documentation processes.
• Supervise and support documentation assistants and clerks providing guidance as required.
• Provide accurate and timely customs port and rate-related information to the Operations Manager upon request.
• Stay updated on changes in customs shipping port chamber and consulate regulations tariffs and procedures.
• Provide complete and accurate documentation to customers in line with their requirements.

Educational Qualifications and Experience

• Educational QualificationBachelor Degree holder
• Work ExperienceA minimum of 3 Years Experience in the field of freight forwarding and documentation.

Competencies

• CompetenciesAble to work under stress & adaptation to change.
• Should be self-starter & able to manage the pressures & quick decision maker

Languages

• LanguagesAble to read English