CS & Operations Coordinator (UAE National)

Piaget; Dubai; On-site; AED 111,600 - 200,880; Full time

Job summary

Piaget in Dubai seeks a organized professional to perform clerical duties, document processing, record keeping, and report compilation. You will receive, classify, reconcile, consolidate, and summarize documents, maintaining records and ensuring completion.

At senior levels, you may supervise and coordinate other clerks. You will plan and coordinate transversal HR projects, lead information gathering and stakeholder consultations, and manage project requirements through the lifecycle while

Qualifications

• Upper Secondary School required; basic experience with simple office/operational systems.

Responsibilities

• Plan, organize, and coordinate HR projects, ensuring alignment with costs, quality, and time constraints.
• Manage production of detailed project and workstream plans, identifying activities and resources to achieve objectives.
• Lead information gathering, analysis, and stakeholder consultations to specify deliverables.
• Develop and execute stakeholder engagement strategies to address needs and concerns.
• Identify, elicit, and analyze project requirements ensuring completion and lifecycle management.
• Evaluate risks, issues, dependencies, and constraints; escalate and mitigate as needed.
• Prepare and present project review reports with recommendations for decision-making.
• Lead a small- to medium-sized project team, guiding action and developing the team.
• Implement innovative processes to improve operations and drive continuous improvement.
• Manage resources, forecast costs, and report variances at review points.
• Develop short- to medium-term work schedules and manage overtime and resources.

Skills

Office administration

Project coordination

Stakeholder engagement

Reporting

Education

Upper Secondary School

Tools

Office suite

Job description

YOUR MISSION:

Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks.

HOW WILL YOU MAKE AN IMPACT?

• Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.


• Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.


• Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.


• Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.


• Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.


• Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.


• Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.


• Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.


• Implement innovative processes to improve existing operations and ensure continuous improvement.


• Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.


• Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.


• Organize and prepare complex documents using various applications, and gather and summarize data for special reports.


• Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.


• Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.


• Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.