Coordinator Logistics

DAR ENGINEERING; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

alfanar electric UAE is seeking a Logistics Coordinator to manage day-to-day shipment scheduling, documentation, and liaison with freight forwarders and internal teams.

You will ensure customs compliance, track deliveries, prepare shipping docs, and support KPI reporting while seeking process improvements.

Fresher to 2 years experience, Diploma in Business Administration or related field, on-site role in Dubai with a focus on accuracy and efficiency.

Qualifications

• Experience handling shipping docs and records.
• Ability to maintain confidentiality and handle sensitive information.
• Strong ability to prepare and format reports on logistics activities.

Responsibilities

• Coordinate inbound and outbound shipments with freight forwarders and carriers.
• Prepare, review, and maintain shipping documents and certificates of origin.
• Ensure customs compliance and accurate record keeping for audits.
• Communicate shipment status to internal stakeholders and escalate issues.

Skills

Document Filing

Document Management

Document Preparation

Confidentiality

Ad Hoc Reporting

Education

Diploma Degree in Business Administration

Job description

Job Description:

Requisition ID: 30340

City: AES Product UAE

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

To coordinate day-to-day logistics activities, ensuring the timely and efficient movement of goods while complying with company procedures, contractual terms, and regulatory requirements. The role focuses on shipment scheduling, documentation, and communication between internal teams and external service providers to support operational efficiency.

Key Accountability Areas

Shipment Coordination

• Arrange and follow up on inbound and outbound shipments with freight forwarders, carriers, and suppliers.
• Confirm shipment schedules and ensure alignment with operational and customer requirements.
• Track shipment progress and proactively address potential delays or disruptions.

Documentation and Compliance

• Prepare, review, and maintain all required shipping documents, including invoices, packing lists, and certificates of origin.
• Ensure compliance with customs regulations, trade agreements, and company standards.
• Maintain accurate records for audit and reporting purposes.

Communication and Liaison

• Act as a point of contact between internal departments (procurement, sales, warehouse) and logistics providers.
• Share timely shipment updates with relevant stakeholders.
• Escalate shipment issues to the immediate supervisor for resolution.

Performance Monitoring and Reporting

• Monitor logistics KPIs such as on-time delivery, lead times, and freight cost efficiency.
• Prepare and submit routine reports on logistics activities and performance trends.

Continuous Improvement

• Identify and suggest improvements to logistics processes to enhance efficiency and cost-effectiveness.
• Support the implementation of updated logistics tools, systems, or procedures.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and elevate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Diploma Degree in Business Administration or Any relevant field

Work Experience

Fresher - 0-2 years

Technical / Functional Competencies

• Document Filing
• Document Management
• Document Preparation
• Confidentiality
• Ad Hoc Reporting

Requirements: