Company Registration Specialist

MINDFREE Consulting | Insurance Talent Hub; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

MINDFREE Consulting | Insurance Talent Hub in the United Arab Emirates (Dubai) seeks a Company Registration Specialist to support the Middle East region, reporting to the Head of Clients & Markets. The role focuses on registration management, client liaison and coordinating with internal teams and government authorities.

Responsibilities include leading registration submissions, maintaining credentials, and assisting with RfP responses, while coordinating with partners and procurement.

Qualifications

• Bachelors degree in business or economics
• 2+ years of relevant experience in company registration, RFps, proposal management, business development or similar role
• Proficiency in MS Office and suite productivity tools

Responsibilities

• Lead company registration management and client liaison across the Middle East.
• Maintain all company credentials and renewal documentation timely.
• Act as first contact for registration queries and guidance on documentation.
• Coordinate with internal teams to complete and submit necessary documents.
• Coordinate with PwC accounts drivers as needed.
• Build and maintain relationships with external stakeholders involved in the registration process.
• Provide support to the RfP team on supplier registration and ad-hoc requests.
• Coordinate RfP response process and partner support, including bid decisions and documentation.
• Support process improvement and insights with dashboards and data analysis.

Job description

About the job Company Registration Specialist

Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new "Company Registration Specialist " covering Middle East region.

This position will be reporting to theHead of Clients and Markets (C&M),
C&M Partner in charge andC&M Manager.

Responsibilities

Company Registration Management and Client Liaison

• Lead the process of registering Strategy& on clients portal, including preparing andsubmitting all necessary documentation to client and relevant authorities.
• Maintain all company credentials active by anticipating and providing the neededdocumentation for registration renewal timely such as financial/ legal documents etc.
• Act as the first point of contact for practices registration queries; providing timely andeffective support, including guidance in completing the required documentation andforms.
• Collaborate with the internal teams such as BOMs, office managers, legal, finance, HR tocomplete and submit necessary documents.
• Coordinate as needed with the PwC accounts drivers.
• Build and maintain strong relationships with external stakeholders such as the clientsprocurement team and the government agencies involved in the registration process.
• Apply sound judgement when faced with new situations and seek stakeholders input asnecessary in order to get all the information needed to make sound decisions.
• Maintain a comprehensive tracker of all company registrations, ensuring accurate andup-to-date records.
• Provide support to the RfP team on supplier registration list and other ad-hoc requests.

RfP Response Process Coordination and Partner Support

• Provide leave/ vacation coverage to the RfP team as needed.
• Scan public RFPs and RFIs.
• Coordinate and follow up with partners to ensure decisions to bid are made in a timelymanner.
• Prepare responses to general company qualification requests such as submission of legaldocuments.
• Collaborate with partners and engagement teams to understand client needs and developa comprehensive strategy for each RfP.
• Receive all partners service requests about opportunities and RFPs, such as clarificationquestions submission, bid submission extension, opportunity update about cancellation,extension, or awarding, clients responses to requests.
• Coordinate with Logistics Support and Finance and other relevant functions for buyingRFPs, packaging hard copies of proposals and delivery to clients.
• Read RFP submission requirements, including pricing table / BoQ table requirements
• and summarize key RfP information and milestones, then disseminate to the targetedaudience.
• Follow up on outstanding partners requests and outstanding reminders to partners forpending decisions.

Clients & Markets Team Support for Process Improvement and Insights

• Support in building automated dashboard to enhance reporting, analyze
• RfPs/registration data and generate insights to senior management.
• Contribute to the continuous improvement of the registration process, includingidentifying areas of efficiency, automation and standardization.
• Identify and report any process related challenges, propose and implement improvementinitiatives.

Knowledge, skills and abilities

Qualifications

• Bachelors degree in business or economics
• 2 years+ of relevant experience in company registration, RfPs, proposal management,business development or a similar role within a consulting or professional servicesenvironment
• Proficiency in MS office and Suite productivity tools (drive, G-suite, etc...)

Skills

• Excellent verbal and written communication skills with the ability to effectively articulatecomplex ideas
• Strong organizational skills and attention to details to handle effectively multiplepriorities and meet tight deadlines
• Ability to work independently in a fast-paced and an unstructured environment
• Proactive mindset, problem-solving abilities, and a commitment to deliveringhigh-quality work
• Service-oriented attitude, proactive thinker, team player
• Strong interpersonal skills and ability to build relationships with seniors and variousstakeholders across levels