CEO Office Coordinator

Exotic Colors By MAYSARi; Abu Dhabi; On-site; AED 51,000 - 61,000; Full time

Benefits offered by this job

Monthly salary: AED 5000 (all‑incl.)

Medical insurance per UAE labor law

Annual leave per UAE labor law

End-of-service gratuity per UAE labor法

Direct learning experience working với

Job summary

Exotic Colors in Abu Dhabi is seeking a CEO Office Coordinator to support the CEO directly. This on-site role focuses on follow-up coordination and communication to help the CEO stay organized and reduce the daily load.

The candidate will manage emails calendars and internal communications, coordinate with departments, schedule meetings and prepare notes. A high level of organization discretion and reliability is essential; 6-day work week and immediate start preferred.

Qualifications

• Highly organized, disciplined and detail-oriented.

Responsibilities

• Track the CEO's daily tasks and follow up until completion.
• Manage and organize the CEO's emails and incoming correspondence.
• Coordinate communication between the CEO and internal departments.
• Schedule meetings, prepare meeting notes and follow up on action items.
• Maintain organized records, files and reports for quick CEO access.
• Manage the CEO's calendar, appointments and reminders.
• Handle internal communications on behalf of the CEO when instructed.
• Reduce administrative load on the CEO by handling routine coordination tasks.

Skills

Email management

Calendar management

Microsoft Office

Professional communication

Discretion

Education

High school diploma

Bachelor's degree in Business Administration or related field

Tools

Outlook

Word

Excel

Productivity tools

Job description

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.

The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up coordination and communication helping the CEO stay organized and lighten the daily load.

This is not a decision-making or representative role. External representation with banks and government bodies is handled by the companys PRO. Operations are handled by the existing Operations Manager.

Work Location

• On-site at the companys main headquarters in Abu Dhabi.
• No remote or hybrid arrangement.

Work Schedule

• 6 days per week (Monday to Saturday).
• Working hours: 9:00 AM to 6:00 PM.
• 1-hour lunch break.
• Friday is the weekly off day.

Nature of Work

• Office-based role working closely with the CEO.
• Fast-paced environment requiring focus and quick response.
• Continuous coordination with internal departments.
• Daily handling of emails scheduling and follow-up.

Key Responsibilities

• Track the CEOs daily tasks requests and priorities and follow up until completion.
• Manage and organize the CEOs emails and incoming correspondence.
• Coordinate communication between the CEO and internal departments.
• Schedule meetings prepare meeting notes and follow up on action items.
• Maintain organized records files and reports for quick CEO access.
• Manage the CEOs calendar appointments and reminders.
• Handle internal communication on behalf of the CEO when instructed.
• Reduce administrative load on the CEO by handling routine coordination tasks.

Reports To: Chief Executive Officer

Requirements

Personality and Character

• Highly organized disciplined and detail-oriented.
• Trustworthy and discreet with confidential information.
• Proactive follow-up mindset. Nothing is forgotten or delayed.
• Comfortable working under direct CEO supervision.
• Strong work ethic and reliability.

Languages

• Strong command of English (written and spoken) is required.
• Arabic (written and spoken) is highly preferred.

Skills and Knowledge

• Strong email and calendar management skills.
• Mastery of Microsoft Office (Outlook Word Excel).
• Comfortable with modern productivity and scheduling tools.
• Clear and professional communicator.

Other Requirements

• Valid UAE driving license is preferred.
• Willingness to commit to a 6-day work schedule.
• Available to start immediately or within short notice.

Experience

• 1 to 3 years in administrative coordination executive support or office assistant roles.
• Industry background is not a priority. Reliability and execution are.

Benefits

• Monthly salary: AED 5000 (all-inclusive).
• Medical insurance per UAE labor law.
• Annual leave per UAE labor law.
• End-of-service gratuity per UAE labor law.
• Direct learning experience working with the CEO.

Required Skills:

• Personality and Character: - Highly organized disciplined and detail-oriented.
• Trustworthy and discreet with confidential information.
• Proactive follow-up mindset. Nothing is forgotten or delayed.
• Comfortable working under direct CEO supervision.Strong work ethic and reliability.
• Languages: - Strong command of English (written and spoken) is required.
• Arabic (written and spoken) is highly preferred.
• Skills and Knowledge: - Strong email and calendar management skills.
• Mastery of Microsoft Office (Outlook Word Excel).
• Comfortable with modern productivity and scheduling tools.
• Clear and professional communicator.
• Other Requirements: - Valid UAE driving license is preferred.
• Willingness to commit to a 6-day work schedule.
• Available to start immediately or within short notice.
• Experience: - 1 to 3 years in administrative coordination executive support or office assistant roles.
• Industry background is not a priority. Reliability and execution are.

Required Education:

• High school diploma required.
• Bachelors degree in Business Administration or related field is preferred.