Catering Coordinator

Vista; Dubai; On-site; AED 150,000 - 210,000; Full time

Job summary

VistaJet’s dining-focused team seeks a professional to design and oversee bespoke in-flight dining experiences. You will source menus aligned with guest preferences, manage supplier pricing, and ensure strict quality standards across all flights.

Responsibilities include procurement lifecycle, supplier communications, and close coordination with cabin teams to deliver exceptional onboard dining experiences consistent with VistaJet’s luxury brand.

Qualifications

• Strong understanding of financial processes including budgeting and invoicing.
• Experience managing supplier relationships in luxury hospitality or aviation.
• Knowledge of international cuisines and dietary requirements.
• Experience in food and beverage in upmarket settings.
• Excellent written and spoken English.

Responsibilities

• Design bespoke end-to-end dining experiences for VistaJet flights.
• Develop menu proposals based on customer preferences and budgets.
• Maintain high quality control standards for on-board catering.
• Manage supplier pricing data and ensure alignment with terms.
• Oversee procurement lifecycle from PO to invoice reconciliation.
• Log and escalate issues with suppliers and internal teams.
• Coordinate with Cabin Hostesses on flight catering standards.
• Build and maintain strong supplier relationships.

Skills

Budgeting

Supplier relations

Menu design

Quality control

Problem solving

English proficiency

Flexibility

MS Office

Tools

MS Office

Job description

Job Profile

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

Job Profile

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

Vista has transformed the private dining experience in the air - to make it something to savor. Our focus is on seasonality, health and wellbeing, continually evolving menus for all palates, no matter where our Members are flying from.

Our Private Dining Team of Specialists works with more than 7,000 suppliers around the world: the finest producers and purveyors, the most sought-after private chefs, and Michelin-starred restaurants, to source the freshest and highest quality ingredients and dishes.

Vista have explored the art and science of dining - simple things, big flavors and the best ingredients prepared and cooked to perfection - so our Members can cherish time together on board, with the right taste, whatever the occasion.

Your Responsibilities

• Designing bespoke, end-to-end dining experiences for each VistaJet flights, ensuring menus align with individual customer preferences while contributing to a seamless "home away from home" experience;
• Developing menu proposals that are based on known customer preferences, customer feedback from previous flights, while adhering to budgetary procedures;
• Maintaining high quality control standards, instilling a high degree of attention to detail to ensure that catering for all flights meets VistaJet’s standards;
• Managing supplier pricing data within internal systems, ensuring accuracy, timely updates, and alignment with agreed commercial terms;
• Overseeing the full financial lifecycle of catering orders, including purchase order creation, invoice verification and reconciliation
• Maintaining detailed and accurate records of orders, supplier communications, invoices, and issue resolution within internal systems;
• Properly logging and escalating all issues or feedback within our i‑house system, with the suppliers or other with other VistaJet departments;
• Communicating with our Cabin Hostesses before each flight to ensure all catering has been received and is of sufficient standard;
• Building and maintaining strong supplier relationships while ensuring compliance with VistaJet’s financial, contractual, and service standards
• Quickly resolving day-to-day issues with suppliers.

Required Skills, Qualifications, And Experience

• Strong understanding of financial processes, including budgeting, cost control, invoicing, and reconciliation;
• Experience managing supplier relationships, ideally within food & beverage, luxury hospitality, aviation, or a similarly fast‑paced environment;
• Good knowledge of multiple international cuisines and dietary requirements that will enable to you create tailor‑made menus;
• Experience in the food and beverage industry, gained within an innovative and/or upmarket hotel or restaurant;
• Impeccable attention to detail that will ensure that on‑board catering is always of an excellent standard;
• Strong problem‑solving skills, with the ability to remain calm and effective under pressure in a fast‑moving environment;
• You possess an excellent standard or written and spoken English;
• You’re prepared to work flexible hours, including weekends and/or public holidays and evenings;
• A competent user of Microsoft Office programmes, including Outlook, Excel and Work, and web‑based systems and search engines.