Business Support and Operations Coordinator - Abu Dhabi - Contract

Visioneers; Abu Dhabi; On-site; AED 134,000 - 201,000; Full time

Job summary

Visioneers is seeking a Business Support and Operations Coordinator to oversee day-to-day operations at Creators HQ in Abu Dhabi. You will coordinate logistics, vendor relationships, facilities, and administrative workflows to ensure efficient daily operations and successful events.

You will manage bookings, on-site execution, procurement, invoicing, and vendor records while supporting budget tracking and cross‑team coordination in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• 2+ years of experience in operations, business support, or administrative coordination.
• Experience coordinating vendors and logistics is highly desirable.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• Proficiency in MS Office / Google Workspace.
• Ability to work under pressure in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate end-to-end logistics for daily operations and events, including bookings, transport, and on-site execution
• Liaise with vendors and suppliers, managing contracts, service delivery, and timely follow-up
• Support the operation of Creators HQ facilities, including hot desks, meeting rooms, and shared spaces, ensuring a smooth member experience
• Streamline workflow and coordination processes across teams to improve operational efficiency
• Assist in planning and on-ground execution of Creators HQ events and activations
• Manage administrative tasks such as procurement requests, invoicing, and vendor documentation
• Maintain accurate records of contracts, agreements, and other operational documentation
• Act as a point of contact for internal teams and external partners on operational matters
• Support budget tracking and cost control for operational activities
• Assist with onboarding of new vendors and members, ensuring smooth service delivery

Skills

Organizational skills

Communication (English)

Ability to work under pressure

Proactive mindset

Team collaboration

Education

Bachelor's degree in Business Administration/Operations Management

Tools

MS Office

Google Workspace

Job description

Job Purpose

The Business Support and Operations Coordinator supports the day-to-day operations of Creators HQ, coordinating logistics, vendor relationships, facilities, and administrative processes. This role ensures smooth daily operations across Creators HQ spaces and plays a key part in the successful execution of events and initiatives, including end-to-end vendor coordination and workflow support.

Key Responsibilities

• Coordinate end-to-end logistics for daily operations and events, including bookings, transport, and on-site execution
• Liaise with vendors and suppliers, managing contracts, service delivery, and timely follow-up
• Support the operation of Creators HQ facilities, including hot desks, meeting rooms, and shared spaces, ensuring a smooth member experience
• Streamline workflow and coordination processes across teams to improve operational efficiency
• Assist in planning and on-ground execution of Creators HQ events and activations
• Manage administrative tasks such as procurement requests, invoicing, and vendor documentation
• Maintain accurate records of contracts, agreements, and other operational documentation
• Act as a point of contact for internal teams and external partners on operational matters
• Support budget tracking and cost control for operational activities
• Assist with onboarding of new vendors and members, ensuring smooth service delivery

Requirements & Qualifications

• Bachelor's degree in Business Administration, Operations Management, or a related field
• 2+ years of experience in operations, business support, or administrative coordination
• Experience coordinating vendors and logistics is highly desirable
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills in English; Arabic is a plus
• Proficiency in MS Office / Google Workspace
• Ability to work under pressure in a fast-paced, deadline-driven environment

Key Skills & Competencies

• Strong attention to detail
• Proactive, solutions-oriented mindset
• Effective time management and prioritization
• Collaborative team player