Business Development Assistant, Dubai(all genders)

VAVE . The Space Experience Design Company; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

VAVE. The Space Experience Design Company in Dubai is seeking a Business Development Assistant who speaks Mandarin and communicates with English proficiency to support client engagement and proposal development.

Based in Dubai, you will coordinate with our teams in Dubai, Germany, and China, manage schedules, assist with RFI/RFP processes, translations, and CRM data, and help move opportunities toward project kick-off.

Qualifications

• Fluent Mandarin Chinese and confident business English with professional writing.
• University degree in business, marketing, communication or related field.
• 1–3 years in business development, sales support, project coordination or client service.
• Exceptional organisation and attention to detail in documents, data, and formatting.

Responsibilities

• BD & workflow support: Coordinate schedules, track tasks and follow-ups, keep open opportunities transparent, and apply and improve our internal new business workflow.
• Client communication: Serve as first point of contact for Chinese-speaking clients and partners, handling correspondence in Mandarin in coordination with management.
• RFI / RFP support: Maintain company credentials, references and certificates for fast RFI turnaround; prepare, format and assemble proposal documents while tracking submission requirements and deadlines.
• Translation & localisation: Adapt proposals, presentations and correspondence between Chinese and English with accuracy and the right tone.
• CRM & reporting: Keep client and supplier records, activity logs and contact data accurate; support debriefs, new business evaluations and executive summaries for the board.
• Meetings, travel & cross-office coordination: Manage schedules, document results and action items, support client visits, trips and events, and liaise between our Dubai, Germany and China teams across time zones.

Skills

Fluent Mandarin Chinese

Confident business English

Education

University degree in business, marketing, communication, cultural studies or related field

Tools

Keynote

PowerPoint

MS Suite

Job description

Business Development Assistant - Chinese Speaking (all genders) | Dubai, United Arab Emirates | Full-time | Start: as soon as possible

As Business Development Assistant, you will support VAVE's new business process from first client inquiry to project kick-off. Based in Dubai, you will be the bridge between our Chinese-speaking clients and our international design and management teams across Dubai, Germany, and China. You will also form the support team around our management board, keeping information flowing, deadlines visible, and proposals moving.

Responsibilities

• BD & workflow support: Coordinate schedules, track tasks and follow-ups, keep open opportunities transparent, and apply and improve our internal new business workflow.
• Client communication: Serve as first point of contact for Chinese-speaking clients and partners, handling correspondence in Mandarin in coordination with management.
• RFI / RFP support: Maintain company credentials, references and certificates for fast RFI turnaround; prepare, format and assemble proposal documents while tracking submission requirements and deadlines.
• Translation & localisation: Adapt proposals, presentations and correspondence between Chinese and English with accuracy and the right tone.
• CRM & reporting: Keep client and supplier records, activity logs and contact data accurate; support debriefs, new business evaluations and executive summaries for the board.
• Meetings, travel & cross-office coordination: Manage schedules, document results and action items, support client visits, trips and events, and liaise between our Dubai, Germany and China teams across time zones.

Qualifications and Skills

• Fluent Mandarin Chinese and confident business English with clear, professional writing in both. Knowledge of German or Arabic is a plus.
• University degree in business, marketing, communication, cultural studies or a related field
• 1-3 years of experience in business development, sales support, project coordination or client service (creative consultancy, design or architecture is a plus)
• Exceptional organisation and attention to detail in documents, data, and formatting
• Confident with Keynote, PowerPoint and MS Suite, and quick to adopt new AI tools and workflows
• Solid grasp of Chinese business culture and etiquette, with the confidence to represent VAVE to clients and partners
• Proactive, service-minded and discreet with confidential information
• Comfortable working across cultures and time zones
• Open to occasional travel

Please note that this position is based in Dubai, United Arab Emirates. A valid UAE residence visa or the eligibility to obtain one is required.