Bid Maestro: Compliance, Submissions & Coordination

Egis; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Egis is seeking a Bid Coordinator to drive the bid process end-to-end from document control to submission logistics. The role anchors the tender unit's operations, coordinating compliance checks, CRM data integrity and packaging for client submissions.

The successful candidate will manage kick-offs, maintain schedules, track deliverables and collaborate with Technical Leads, Commercial & Pricing, and Graphics to ensure timely and accurate responses.

Qualifications

• 3-5 years' experience in bid coordination, bid administration, or similar tender-facing role.
• Experience within the transportation and infrastructure environment is essential.
• Proven track record running Simple bids end-to-end and supporting Medium and Complex pursuits as the document control and compliance owner.
• Proficiency in Microsoft Office, SharePoint, CRM systems and client portal management.

Responsibilities

• Runs the compliance check against the RFP at every stage of the pursuit and ensures all forms are completed.
• Owns the submission process including portal upload, email submission, hand delivery and courier coordination.
• Tracks deliverables against the bid plan with owners, dates, status and blockers.
• Maintains CRM and SharePoint records across every pursuit, including opportunity registration and document storage.
• Produces and distributes colour review packs (Pink/Red/Gold) and logs review comments and closeouts.
• Manages client portals across the region, ensuring compliance with requirements and timely submission.
• Oversees document control and version management across pursuits, including pack custody and archiving.

Skills

Organisational skills

Time management

Communication

Independent worker

Team collaboration

Tools

Microsoft Office

SharePoint

CRM systems

Client portal management

Job description

Egis is seeking a Bid Coordinator to drive the bid process end-to-end from document control to submission logistics. The role anchors the tender unit's operations, coordinating compliance checks, CRM data integrity and packaging for client submissions.

The successful candidate will manage kick-offs, maintain schedules, track deliverables and collaborate with Technical Leads, Commercial & Pricing, and Graphics to ensure timely and accurate responses.