Back Office Assistant

Excellence management; Sharjah, Ajman, Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

Excellence management is seeking an organized administrator to manage invoices, process payments, handle mail, and maintain employee records in a structured office setting in the UAE. The role supports accounting through data compilation and analysis for financial reports.

A high school diploma is required, with an associate degree considered a plus, and 1–2 years in a back-office or admin role preferred. Proficiency in Microsoft Office and data entry is essential, with strong prioritization

Qualifications

• Experience with data entry and word processing.
• Proficiency in Word, Excel, and Outlook.
• Strong organizational and time-management abilities.

Responsibilities

• Manage and process invoices with accurate data entry and timely payments to vendors.
• Handle incoming and outgoing mail, sorting, distributing, and preparing correspondence for dispatch.
• Maintain and update employee records with confidentiality and compliance with data protection regulations.
• Assist in preparing financial reports by compiling and analyzing data, supporting accounting processes.

Skills

Microsoft Office

Data entry

Organizational skills

Education

High School diploma

Associate's degree

Job description

Key Responsibilities

• Manage and process invoices ensuring accurate data entry and timely payments to vendors.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing correspondence for dispatch.
• Maintain and update employee records ensuring confidentiality and compliance with data protection regulations.
• Assist in preparing financial reports by compiling and analyzing data, supporting accounting processes.

Qualifications

• Possess a High School diploma.
• A relevant Associate's degree is a plus.
• Minimum 1-2 years of experience in a back-office or administrative role is preferred.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry.
• Exhibit strong organizational skills with the ability to prioritize tasks and manage time effectively.