Front Office Assistant Manager, One and Only One Za'abeel

One&Only Resorts; Dubai; On-site; AED 134,000 - 268,000; Full time

Job summary

One&Only One Za’abeel in Dubai seeks an Assistant Manager, Front Office to lead guest services with warmth and precision, supporting the Front of House Manager across departments including guest services and concierge. You will supervise operations, uphold a high standard of service, and mentor a passionate team to exceed guest expectations.

Ideal candidates hold a bachelor's degree in hospitality management or related field, with at least 2 years' luxury hotel front office experience, and

Qualifications

• Bachelor's degree in hospitality management, business administration, or a related field.
• At least 2 years of experience in a front office or guest services management role in a luxury hotel.
• Proficiency in Opera PMS and strong English communication skills.

Responsibilities

• Supervise and manage front office operations, guest services, concierge
• Monitor all financial transactions, including cash, credit card payments, and other forms of payment
• Monitor the accuracy of guest folios, billing statements, and invoices, correcting any discrepancies as necessary
• Ensure an efficient response in the event of overbooking scenario
• Ensure that all daily arrival VIP rooms, special request rooms, and long-stay guest rooms are pre-blocked-in advance, that Housekeeping is notified and that each room is prepared with the appropriate welcome amenities
• Actively manage and record guest preferences and communicate with relative departments making sure they are followed up on and inserted in the appropriate systems (ALICE, SAGA, Opera etc.)
• From the moment of pre-arrival, to establish strong connections and communication channels with each guest to set the tone for a seamless stay
• Follow up on all guest dissatisfaction from the previous day, make sure all the issues are resolved in an efficient way and the guest is satisfied with the solution offered
• Maintain effective communication channels between each guest and relative departments to ensure guests are well informed and attended. Communication channels include personal and digital tools such as company smartphones (e.g. GMH and WhatsApp Business)
• In the event of any guest incidents / inconveniences, attempt to solve each issue and elevate to management when necessary. All guest issues, incidents, and feedback is logged on ALICE within the same day of occurrence

Skills

Leadership

Organizational skills

Communication skills

Interpersonal skills

English proficiency

Education

Bachelor's degree in hospitality management or related field

Tools

Opera PMS

ALICE

SAGA

Job description

( 20589 )

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests' stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests' expectations at every possible turn.

Behold the dawn of a new, all-encompassing resort experience in Dubai – One & Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About The Role

The Assistant Manager, Front Office at One & Only One Za’abeel will be responsible for creating joy for guests through anticipation, creativity, precision, empathy, and warmth, tailoring every aspect of their stay to exceed their expectations. They will assist Front of House Manager in the operations and supervision of all front office departments, including guest services, concierge. They must lead by serving from the heart, caring for guests and colleagues, maintaining a high standard of service, and providing ongoing training and motivation to the team.

Operational Key Duties And Responsibilities

• Supervise and manage front office operations, guest services, concierge
• Monitor all financial transactions, including cash, credit card payments, and other forms of payment
• Monitor the accuracy of guest folios, billing statements, and invoices, correcting any discrepancies as necessary
• Ensure an efficient response in the event of overbooking scenario
• Ensure that all daily arrival V.I.P. rooms, special request rooms, and long-stay guest rooms are pre-blocked-in advance, that Housekeeping is notified and that each room is prepared with the appropriate welcome amenities
• Actively manage and record guest preferences and communicate with relative departments making sure they are followed up on and inserted in the appropriate systems (ALICE, SAGA, Opera etc.)
• From the moment of pre-arrival, to establish strong connections and communication channels with each guest to set the tone for a seamless stay
• Follow up on all guest dissatisfaction from the previous day, make sure all the issues are resolved in an efficient way and the guest is satisfied with the solution offered
• Maintain effective communication channels between each guest and relative departments to ensure guests are well informed and attended. Communication channels include personal and digital tools such as company smartphones (e.g. GMH and WhatsApp Business)
• In the event of any guest incidents / inconveniences, attempt to solve each issue and elevate to management when necessary. All guest issues, incidents, and feedback is logged on ALICE within the same day of occurrence

About You

• Bachelor's degree in hospitality management, business administration, or a related field
• At least 2 years of experience in a front office or guest services management role, in a luxury hotel
• Strong leadership and organizational skills, with the ability to effectively manage a team and prioritize tasks
• Excellent communication and interpersonal skills, with the ability to interact with Guests and staff at all levels
• Proficiency in Opera PMS
• Proficiency in English (oral and written)
• Additional language would be a plus
• Knowledge of relevant regulations and laws related to hotel operations
• Ability to work flexible hours, including weekends and holidays

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.