Assistant Project Manager

Seddiqi Holding; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Seddiqi Holding in Dubai is seeking an Associate Project Manager to maintain and update project plans, including milestones, risks, costs, and benefits. You will support Project Managers across assigned projects and coordinate with suppliers and internal teams.

The ideal candidate has 5–8 years of relevant experience, UAE exposure, and a background in business, real estate, or related fields. This role is based in Dubai and involves site coordination for retail openings.

Qualifications

• Bachelor Degree or equivalent in Business Admin; Real Estate or related fields.
• 5-8 years job related experience
• Minimum 3 years UAE work experience

Responsibilities

• Works with and support the Project Managers in assigned projects.
• Analyse Brands designs and provide feedback to internal stakeholders on feasibility, logistics, cost, etc.
• Understand operational needs of each brand and flag it if not being implemented.
• Provides snag's lists on store openings and follow's its competition with contractor.
• Coordinating and undertaking small/whitebox/pop up projects.
• Assists the Project Managers with the planning and scheduling.
• Liaise with and coordinate with all stakeholders / vendors for project timeline & budget.
• Provide weekly progress update reports throughout project lifecycle; assists with efficient coordination of field and office activities on assigned projects, including job scheduling activities.
• Assists with the daily details of the project, including contracts, filing, updates, and changes and assisting with the coordination of office and field activities during the construction period.
• Compiles and prepares project correspondence; site documentation, maintain data.
• Act as the point of contact and communicate project status to all participants.
• Interacts with engineers, contractors, and estimating personnel regarding project bids and evaluation activities, pay requests and other project concerns.
• Assists the Procurement in the drafting and issuance of project proposals, RFPs, tenders, budgets, and preliminary schedules.
• Prepares project organization and communication charts.
• Attends project planning meetings and distribute minutes to all project team members.
• Tracks the progress and quality of work being performed by design disciplines/trades.
• Uses project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
• Coordinates with Legal Department for issuance of Contracts, Letters of Intent, Purchase Orders, etc.
• Assists the Project Manager & Procurement in the review of Contractor quotations to ensure fair and reasonable pricing is recommended for approval.
• Tracks & manages change notices and change orders in the database and communicate to relevant parties in a timely manner.
• Prepares project completion documentation and ensures all required project close out documents are obtained.
• Assisting the Department with permit applications for fit outs, Police permits, mobilization of projects etc.
• Ensure proper filing of project documents and compile all relevant folders to ensure documents are easily accessible by the Department
• Support in ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Skills

Project coordination

Budget tracking

Vendor coordination

Scheduling

Education

Bachelor Degree in Business Admin or Real Estate

Job description

Purpose

The Associate Project Manager is responsible for the maintenance and updating of project plans - including milestone summary, key issues, risks, benefits, summary of costs incurred.

Key Accountabilities

Operational

• Works with and support the Project Managers in assigned projects
• Analyse Brands designs and provide feedback to internal stakeholders on, feasibility, logistics, cost, etc..
• Understand operational needs of each brand and flag it if not being implemented.
• Provides snag's lists on store openings and follow's its competition with contractor
• Responsible for coordinating and undertaking small/whitebox/pop up projects
• Assists the Project Managers with the planning and scheduling
• Liaise with & coordinate with all stakeholders / vendors for project timeline & budget
• Provide weekly progress update reports throughout project lifecycle Assists with efficient coordination of field and office activities on assigned projects, including job scheduling activities.
• Assists with the daily details of the project, including contracts, filing, updates, and changes and assisting with the coordination of office and field activities during the construction period.
• Compiles and prepares project correspondence; site documentation, maintain data.
• Act as the point of contact and communicate project status to all participants
• Interacts with engineers, contractors, and estimating personnel regarding project bids and evaluation activities, pay requests and other project concerns.
• Assists the Procurement in the drafting and issuance of project proposals, RFP's, tenders, budgets, and preliminary schedules.
• Prepares project organization and communication charts.
• Attends project planning meetings and distribute minutes to all project team members.
• Tracks the progress and quality of work being performed by design disciplines/trades.
• Uses project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
• Coordinates with Legal Department for issuance of Contracts, Letters of Intent, Purchase Orders, etc.
• Assists the Project Manager & Procurement in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
• Tracks & manages change notices and change orders in the database and communicate to relevant parties in a timely manner.
• Prepares project completion documentation and ensures all required project close out documents are obtained.
• Assisting the Department with permit applications for fit outs, Police permits, mobilization of projects etc.
• Ensure proper filing of project documents and compile all relevant folders to ensure documents are easily accessible by the Department
• Support in ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Qualifications And Experience

Qualifications:

Essential

• Bachelor Degree or equivalent in Business Admin; Real Estate or any related fields

Previous Experience:

Essential

• 5-8 years job related experience
• Minimum 3 years' experience in Project Administration and/or Project Coordination in a retail environment
• Minimum 3 years UAE work experience