Senior Associate, Project Delivery

Majid Al Futtaim; Dubai; On-site; AED 45,000 - 70,000; Full time

Benefits offered by this job

Friendly environment with positive vibes

Diverse and talented colleagues

Job summary

Majid Al Futtaim is seeking a Senior Associate for Project Delivery in Dubai. This role provides high-level administrative and operational support for multiple projects simultaneously, ensuring effective coordination and governance.

The ideal candidate will support project managers, maintain project documentation, and handle communication with stakeholders. A Bachelor's degree in a relevant field is preferred along with 4-7 years of related experience.

Qualifications

• 4–7 years of experience in project coordination, administration, or support roles.
• Experience supporting CAPEX or construction projects is preferred.
• Familiarity with procurement and PO processes is advantageous.

Responsibilities

• Coordinate administrative activities across multiple capital projects.
• Maintain project trackers, action logs, and status updates.
• Support the Project Managers with day-to-day project coordination.
• Prepare project reports and status summaries for meetings.

Skills

Project coordination

Administrative support

Communication

Documentation management

Education

Bachelor’s degree in Business Administration or related field

Job description

Senior Associate, Project Delivery | Majid Al Futtaim - Asset Management

Role Summary

The Senior Associate – Project Delivery provides high‑level administrative, coordination, and operational support across multiple CAPEX projects. The role supports the Project Delivery Lead and project management team in ensuring effective coordination, governance, reporting, documentation, and stakeholder communication across the project portfolio. This role is critical in maintaining project organization, tracking deliverables, managing administrative processes, and supporting smooth day‑to‑day project execution.

Responsibilities

• Coordinate administrative activities across multiple capital projects simultaneously.
• Support Project Managers and the Project Delivery Lead with day‑to‑day project coordination.
• Maintain project trackers, action logs, risk registers, and status updates to keep information accurate and current.
• Coordinate meetings, workshops, and project reviews, including agenda preparation and minute‑taking.
• Track project deliverables, deadlines, approvals, and follow‑up actions with stakeholders.
• Support purchase order creation, tracking, and management in partnership with Procurement and Finance.
• Monitor invoice submissions, payment follow‑ups, and budget tracking activities.
• Ensure all project‑related documentation and approvals are properly maintained and filed.
• Assist with vendor coordination and documentation requirements.
• Coordinate communication between internal departments, consultants, contractors, and external stakeholders.
• Manage diary scheduling and calendar coordination for the Project Delivery Lead and key project meetings.
• Support onboarding coordination for project consultants, contractors, or temporary team members.
• Ensure timely circulation of project updates, reports, and meeting materials.
• Prepare project reports, dashboards, presentations, and status summaries for leadership meetings.
• Ensure project documentation aligns with governance, compliance, and audit requirements.
• Maintain centralized project filing systems and document control processes.
• Support continuous improvement of administrative and project coordination processes.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Engineering Administration, or related field preferred.
• 4–7 years of experience in project coordination, project administration, executive support, or PMO support roles.
• Experience supporting CAPEX, construction, engineering, or project delivery teams is preferred.
• Familiarity with procurement and PO processes is advantageous.

Benefits

• Friendly environment with positive vibes.
• Work with over 50,000 diverse and talented colleagues, guided by a Leadership Model.