Assistant Project Manager

Al Ain Consulting Engineers LLC; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

Al Ain Consulting Engineers LLC is seeking an Assistant Project Manager to support project administration and coordination in Abu Dhabi. The role emphasizes cross-disciplinary collaboration, progress tracking, and timely reporting to ensure project milestones are met.

The ideal candidate has a Bachelor's in Architecture or Civil Engineering and 2–5 years in engineering consultancy, with strong communication skills and proficiency in MS Office. Arabic is an advantage.

Qualifications

• Bachelor's degree in Architecture or Civil Engineering is required.
• 2–5 years of engineering consultancy experience with at least 2 years in project coordination or assistant project management.
• Strong coordination, communication, and stakeholder management skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and good report design skills.

Responsibilities

• Support the Project Manager in day-to-day administration and management of the project.
• Ensure actions and decisions are recorded and followed up.
• Prepare MOMs for project meetings and distribute to attendees.
• Coordinate multidisciplinary design projects from concept through tender/IFC stages.
• Monitor design progress and ensure project requirements are addressed.
• Assist in preparing and monitoring project programmes and design schedules.
• Prepare progress updates and highlight critical issues to the Project Manager.
• Maintain project records and ensure timely flow of information among stakeholders.

Skills

Coordination

Communication

Stakeholder management

English proficiency

Education

Bachelor's degree in Architecture or Civil Engineering

Tools

Microsoft Office

Microsoft Project

Primavera P6

InDesign

Job description

We are currently seeking Assistant Project Manager to join our team and contribute to our ongoing success.

Requirements

• Bachelor's degree in Architecture or Civil Engineering.
• Minimum 2-5 years of experience in engineering consultancy, with at least 2 years in project coordination or assistant project management.
• Strong coordination, communication, and stakeholder management skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Excellent in Reporting graphic design tools (specially InDesign)
• Good knowledge of the design and project delivery process from concept through construction supervision.
• Familiarity with Abu Dhabi regulatory authorities and approval processes
• Preferably, good skills in Microsoft Project or Primavera P6.

Duties & Responsibilities

• Support the Project Manager in the day-to-day administration and management of the project.
• Ensure that project actions and decisions are properly recorded and followed through.
• Proactively identify matters requiring management attention.
• Preparing MOMs for Project meetings and distributing it to the attendees.
• Perform other project management duties as assigned by the Project Manager.
• Assist the Project Manager in managing and coordinating multidisciplinary design projects from concept through tender/IFC stages.
• Coordinate activities between architectural, structural, MEP, infrastructure,landscape, and other specialist disciplines.
• Monitor the progress of design deliverables and ensure that project requirements are being addressed.
• Assist in preparing, updating, and monitoring project programmes and design schedules.
• Track planned versus actual progress and identify delays or potential slippage.
• Follow up with discipline teams to ensure timely submission of deliverables.
• Prepare progress updates and highlight critical issues to the Project Manager.
• Monitor the overall design development and coordination between disciplines.
• Assist in reviewing design submissions for completeness, coordination, and compliance with the project brief.
• Identify design interfaces, coordination issues, and potential conflicts and ensure appropriate follow-up.
• Support the management of design reviews and submission processes.
• Assist the Project Manager in communicating with the Client, Client representatives, and other project stakeholders.
• Attend project meetings and prepare or contribute to meeting agendas, minutes,and action trackers.
• Follow up on client comments, decisions, approvals, and required information.
• Maintain ective communication with stakeholders and escal…
• Ensure that project correspondence, submissions, approvals, meeting minutes,and other records are properly maintained.
• Monitor the timely flow of project information between the Client, consultants,and project team.
• Assist the Project Manager in monitoring project manhours and resource utilization against the approved budget.
• Coordinate with Discipline Managers regarding resource requirements and planned manhours.
• Monitor potential scope changes and additional services and bring them to the Project Manager's attention.
• Support preparation of progress reports and information required for invoicing and commercial management
• Prepare or contribute to weekly and monthly project progress reports.
• Provide accurate information on programme, deliverables, risks, issues, resources, and key project activities.
• Prepare dashboards, trackers, and other project management reports as required.