Assistant Manager - Parts Planning & Procurement

AW Rostamani Group; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

A leading multi-sector family business in the Middle East seeks an Assistant Manager for Parts Planning & Procurement in Dubai. You will ensure timely orders, optimize inventory, and lead digital transformation in the parts procurement process. The ideal candidate will have 8-10 years of experience, strong analytical skills, and a background in automobile parts. This role also involves coordinating with various stakeholders to enhance customer satisfaction and achieve business objectives.

Qualifications

• Minimum of 8-10 years’ experience in automobile parts planning and inventory management.
• In-depth knowledge of internal combustion engines and electric vehicle components.
• Strong analytical and problem-solving skills.

Responsibilities

• Ensure timely parts orders and monitor incoming shipments.
• Optimize inventory levels and facilitate digital transformation in parts planning.
• Coordinate with various teams to enhance customer satisfaction and achieve business objectives.
• Analyze data via Syncron alerts and Power BI dashboards to manage risks, stockouts, lead times and spend.
• Identify areas to reduce lead times and freight costs with principals and logistic teams.

Skills

Analytical Skills

Communication Skills

Data Analysis

Global Supply Chain Management

Microsoft Access

Microsoft Excel

Microsoft Power BI Software

Presentation Skills

Spare Parts Forecasting

Spare Parts Procurement

Strategic Planning

Education

Graduate / Diploma in Automobile / Mechanical Engineering

Tools

ERP & MS Office

Power BI

Job description

Assistant Manager - Parts Planning & Procurement

Job Description

Job Responsibilities:

• Ensure parts orders are reviewed and placed timely in line with calendar schedules & Order value forecast to achieve Principal Purchase Targets.
• Monitor incoming shipments & coordinate with Freight forwarder, AAC custom clearance, Finance & Warehouse teams for receipting shipments & maintain optimum inventory level in line with planned Months of Stock / Stock Turn.
• Strategic Sourcing to ensure parts competitiveness.

Projects & Strategic Implementation:

• Continue digital transformation drive in Parts Planning & procurement and regularly review Syncron parameters and forecasting to maximize the utilization Syncron inventory optimization software.
• Data Analysis and review of Syncron alerts - Risk of run out, Outliers, fill order bookings, Lead times, Parts demand exceed the forecast, Critical stock list, Power BI dashboards etc.
• Identify areas for lead time and freight rates reduction with principal, logisticteam.
• Detailed Inventory analyses & promotions – Excess stock / Slow moving stocks / Aged stocks and pre-empt stocks from moving to Provision. Recall of provision parts / Excess stocks from branches. Liquidation of non-moving parts through Online auctions / Surplus stock sellers.
• Coordinate with ERP/GIT to design and implement planned process automations and improve the parts procurement processes.
• Maintenance of System Parts master in line with internal SOPs.
• Coordinate with Pricing team to analyze Principal Price impact and propose order planning strategies.
• Identification of Parts under ECAS and coordination with Principals & MOIAT appointed agency for documentation and annual Certificates of Conformity.

Business Development:

• Collaborate with Sales team to understanding market demands and plan inventory for specific markets and models at a part level.
• Study VOR data for stock planning and supporting workshop.
• Planning of new model parts inventory in line with Vehicle launch schedules and ensure Parts availability.
• Coordinating with vehicle sales team for outside local accessory fitments & closure of SOAs.

Customer Journey:

• Monitor and maximize Parts fulfilment across all channels.
• Achieve high level of Customer Satisfaction for both internal & external customers through improved parts availability.
• Coordinate with Principals on operational issues of Parts supplies, backorders, countermeasures parts, technical support, container co-ordination, principal follow-up for warehouse Parts claims settlement delays etc.
• New spare parts trading Supplier registration through e-procurement portal.
• Reconciliation of old pending orders with principals for closure in system.

Stakeholder Management:

• Close collaboration with Sales & Service to enhance business.
• Support Parts Sales & Service to achieve overall business objectives.
• Support Principal business planning with data analysis of performance and potential.
• Coordinate with Finance and ensure timely payments to suppliers.
• Coordination with Service to review and prioritize pending parts supplies.
• Planning of campaign parts with Service.
• Coordinate with Warehouse and Principals on claims.
• Analyse Loss of sale reports though power BI.
• Data analyze with summary insights to track and improve KPIs, Processes and back up data for escalations and system enhancements.

Learning & Growth:

• Identify skill gaps and recommend trainings to bridge the gaps.

Policies, Procedures and Corporate Governance:

• Compliance in line with SOP.
• Compliance in line with the Companies Group Policies and Procedures.
• Maintain standards as per Group Internal Audit Directional process requirements.

Qualifications / Experience / Competencies:

Qualifications:

• Graduate / Diploma in Automobile / Mechanical Engineering.
• Proven experience in parts planning, inventory management and highly skilled in data analytics and digital transformation.

Special requirements:

• A minimum of 8-10 years’ experience in automobile parts planning, ordering and inventory management.
• In-depth knowledge of both internal combustion engines (ICE) and electrical vehicle components and systems, including EV batteries, motors, power electronics etc.
• Ability to work independently and collaborate closely with the team and other functions.
• Logical and analytical approach to parts planning and ordering.
• Data driven decision making and proactive approach.
• Strong analytical, problem-solving skills and Strategic Thinking skills.
• Drive to develop skills to enhance performance on an ongoing basis.
• Hands on product knowledge of spare parts and EPC and Principal DMS.
• Proficiency in data analytics tools.(e.g.,ERP & MS Office especially power point, advanced Excel working, Power BI, MS Access).
• Experience with service workshops and Spare Parts will support performance.
• Understanding complexities of spare parts operations.
• Excellent communication and interpersonal skills.
• Should possess good presentation skills.

Required Skills

• Analytical Skills
• Communication Skills
• Data Analysis
• Global Supply Chain Management
• Microsoft Access
• Microsoft Excel
• Microsoft Power BI Software
• Presentation Skills
• Spare Parts Forecasting
• Spare Parts Procurement
• Strategic Planning

About Us

AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees.

Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand.

Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations.

AWR Automotive, a flagship vertical of AW Rostamani Group, has been shaping the future of transportation in the Middle East for over five decades. Previously known as Arabian Automobiles, the company represents leading global brands, including Nissan, INFINITI, and Renault, exclusively in Dubai and the Northern Emirates, while Zeekr, Chery, and Smart are offered across the UAE. Beyond vehicle sales and services, AWR Automotive is driving innovation with flexible mobility solutions through its homegrown brands like Shift and Subscribe Me.

Rooted in AW Rostamani Group's legacy of excellence, AWR Automotive embodies the Group’s commitment to intelligent and sustainable mobility, continuously delivering value to over 155,000 customers annually. Together with its partners, the company pioneers electric mobility and sustainable solutions, fostering a smarter, greener future for the region.