Assistant Manager-Facilities

Jobsatdubai; United Arab Emirates; On-site; AED 167,400 - 279,000; Full time

Job summary

Jobsatdubai is looking for an Assistant Manager-Facilities to oversee and manage the operational activities within assigned buildings in the United Arab Emirates. This role requires strong leadership skills and the ability to maintain client relationships while ensuring efficient facility operations.

The ideal candidate will have experience managing maintenance schedules, conducting site visits, and reporting to higher management. The position is crucial for ensuring service delivery and operational excellence.

Qualifications

• Experience in managing operational activities within facilities management.
• Proven leadership skills to motivate and lead a team effectively.
• Strong understanding of health and safety practices in a facility environment.

Responsibilities

• Manage service and operational activities of assigned facilities.
• Ensure effective communication with clients regarding operational needs.
• Design preventive maintenance schedules and report progress to management.

Job description

Assistant Manager-Facilities

Job Description

Key Accountabilities:

• Manage and control the entire service and operational activities/deliveries of an assigned building or geographical operational area under direct responsibility including Mechanical, Electrical, Plumbing, Fire and Civil Engineering, cleaning, security and specialist services in the most effective manner.
• Motivate and lead subordinates to execute and perform job responsibilities for maximum productivity while maintaining a high degree of morals.
• Create and develop yearly preventive maintenance schedules as required to upkeep the equipment/facilities of assigned operational areas in optimum operational condition at all times with minimized downtime.
• Act as the direct customer-facing representative of the assigned building or geographical operational area in dealing with the customer for day-to-day operational requirements.
• Attend to client daily, weekly, monthly meetings as required, find meaningful remedial/corrective actions when responding to client complaints, which includes visiting and discussing with the client/end user of his/her dissatisfaction/comments. Escalate matters beyond the operational responsibility to top management.
• Produce periodic progress reports as required and agreed with the board members.
• Design and develop operational procedures taking into account health and safety, quality and environmental concerns.
• Coordinate with supervisory staff to execute the preventive maintenance, cleaning schedules, security management plan and crisis management plan.
• Conduct periodic site visits to ensure work is executed on time and within allocated budget, meeting best industry practices.
• Ensure that all sub-contracted staff used on operational delivery are approved and competent for the specific tasks.
• Maintain a safe working environment for all staff and subcontractors engaged by the company and fully aware of EHS procedures.
• Review estimates/proposals as required for service contracts/refurbishment projects or variations.
• Fully responsible for ensuring proper surveying, preparation of snag reports, takeover and management of DLP and warranties of all new facilities within the assigned building or geographical operational area.
• Fully responsible for implementing audits of contract performance from a technical perspective; add value to the contract through maintenance reviews, trend analysis and identifying prevention solutions including energy management, contributing to continuous improvement and value for money.
• Fully responsible for ensuring the availability of staff at all times for scheduled work and emergency requirements, meeting the required service delivery levels.
• Ensure availability of all required minimum stock levels of parts and materials at all times to deliver services with minimized downtime.
• Ensure annual staff leave schedule is in place for upcoming periods.
• Fully responsible for ensuring timely delivery of ageing reports and collections to the board.
• Fully responsible for presenting the monthly and yearly P&L to the board.
• Organize monthly/quarterly meetings and AGMs.
• Prepare analytical reports on collections and expenditures to be included in the AGM presentation in coordination with Finance Department.
• Fully responsible for coordinating and reviewing fit-out works in assigned buildings.
• Implement measures approved by management and the board to improve collection of service charges in coordination with the collection team.