Assistant Manager — Dental Operations

Medicuras Trading llc fz; Dubai; Sur place; AED 60 000 - 110 000; Plein temps

Résumé du poste

Medicuras Trading llc fz is seeking an organized administrative/operations coordinator to handle document management, logistics, and supplier communications across multiple markets. The role requires coordinating shipments, preparing documentation and maintaining tight records.

The ideal candidate has a bachelor’s degree in business administration or related field, 2–4 years’ experience, and strong English with additional Arabic or Chinese language skills.

Qualifications

• Bachelor's degree in business administration, supply chain, or a related field.
• 2–4 years in an administrative, coordination or operations role; dental, medical devices or trading experience is a strong plus.
• Fluent English, written and spoken; Arabic is a strong plus. Chinese is an advantage.
• Strong skills in Microsoft Office or Google Workspace (Excel, Word, Outlook); comfortable using AI tools.
• Basic knowledge of import/export, shipping terms (Incoterms) and customs documents.
• Professional, clear written communication with international suppliers.
• Able to handle several companies and tasks at once, and to keep information confidential.

Responsabilités

• Prepare, organise and archive company documents: contracts, agreements, invoices, quotations, registration and regulatory files, board and management records.
• Arrange shipments between multiple regions and coordinate with freight forwarders, couriers and customs brokers; track orders and prepare shipping documents.
• Be the daily contact for manufacturers and suppliers: request quotations, follow up on orders, samples, lead times and quality issues; maintain supplier logs.
• Prepare short reports, trackers and follow-up lists for the CEO; coordinate between group companies and teams; ensure tasks are completed on time.

Connaissances

Fluent English

Arabic language (strong plus)

Chinese language (advantage)

Administrative coordination

Confidential information handling

Formation

Bachelor's degree in business administration / supply chain or related field

Outils

Microsoft Office

Google Workspace

AI tools

Description du poste

Internal documentsPrepare, organise and archive company documents: contracts, agreements, invoices, quotations, registration and regulatory files, board and management records. Build and maintain a clear filing system and track expiry and renewal dates.LogisticsArrange shipments between China, the UAE, Saudi Arabia, the UK and other markets. Coordinate with freight forwarders, couriers and customs brokers; track orders from purchase to delivery; prepare shipping and customs documents.Supplier communicationBe the daily contact for manufacturers and suppliers: request quotations, follow up on orders, samples, lead times and quality issues; keep a supplier contact list and order log up to date.Management supportPrepare short reports, trackers and follow-up lists for the CEO; coordinate between the group companies and teams; make sure agreed tasks are completed on time.

Desired Candidate Profile

• Bachelor's degree in business administration, supply chain, or a related field.
• 2–4 years in an administrative, coordination or operations role; dental, medical devices or trading experience is a strong plus.
• Fluent English, written and spoken; Arabic is a strong plus. Chinese is an advantage.
• Strong skills in Microsoft Office or Google Workspace (Excel, Word, Outlook); comfortable using AI tools.
• Basic knowledge of import/export, shipping terms (Incoterms) and customs documents.
• Professional, clear written communication with international suppliers.
• Able to handle several companies and tasks at once, and to keep information confidential.