Assistant Administration Document Control Manager

Wynn Al Marjan Island; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Wynn Al Marjan Island seeks an experienced Assistant Administration Document Control Manager to join the resort's Facilities & Engineering Administration team. You will support technical office administration, review and format documents, and manage the document control lifecycle with strict versioning and archival standards.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities while maintaining confidentiality.

Qualifications

• Requires high school diploma; diploma/certification in document control or information management preferred.
• Experience as a document controller or strong administrative management is advantageous.
• Proficiency with Microsoft Office and collaboration platforms (SharePoint) is essential.

Responsibilities

• Assist in proofreading, drafting, compilation and formatting of reports, presentations and briefing documents.
• Administer accounts payable invoices and assist with financial forecasting.
• Streamline admin and documentation workflows for the Facilities & Engineering department.
• Maintain registers for inspections, permits and compliance documentation (Civil Defense, OSHAD, etc.).
• Coordinate document submissions from vendors/contractors, including RAMS and permits to work.
• Manage the full document control lifecycle: creation, revision, distribution and archiving.
• Ensure proper versioning, naming, transmittal control and approvals.

Skills

Strong organizational skills

Attention to detail

Multitasking

Confidentiality

Education

High school diploma

Diploma or certification in document control/administration/information management

Tools

Microsoft Office Suite

SharePoint

Job description

About the Position

Wynn Al Marjan Island is currently seeking an strong Assistant Administration Document Control Manager strong to join the resort s strong Facilities amp Engineering Administration strong strong team strong The primary duties and responsibilities of this role are Supports technical office general administration assist in proof reading drafting compilation and formatting reports presentations and briefing documents Administers the process of accounts payable invoices and assists with financial forecasting Streamline day-to-day administrative and documentation procedures for the engineering and facilities department optimizing workflows and efficiency Maintains registers for inspection scheduling warrantee exploration permits calibrations certificates and statutory compliance documentation Civil Defense EPDA and OSHAD DCD Management oversite of material resources acquisition service contract commercial compliance SLAs and the procurement of technical supplies Coordinate document submissions from vendors and contractors including RAMS Permit to Work service reports and inspection certificates Manage the full document control lifecycle including creation formatting revision control distribution and secure archiving Maintain master registers for all F amp E documents policies SOPs risk assessments drawings O amp M manuals compliance records and contractor submissions Ensure proper versioning naming conventions transmittal control and approval workflows aligned with Wynn standards Track document reviews outstanding revisions and coordinate approvals with Directors and suppliers contractors and service providers Support creation formatting and consistent branding of all department documents Digital Filing amp Information Systems Maintain structured digital filing systems across shared drives and document management platforms Ensure documents are indexed correctly for rapid retrieval Conduct periodic audits to ensure documents are current compliant and aligned with operational needs

About You:

The ideal candidate for this position will have the following experience and qualifications: High school diploma required; diploma or certification in document control, administration, or information management preferred. Experience as a document controller or strong administrative management process, task coordination, planning ideally in engineering, construction, or facilities. Proficiency in Microsoft Office Suite and Collaboration WEB Platforms (SharePoint). Strong organizational skills with meticulous attention to detail. Ability to manage multiple priorities while maintaining confidentiality.