Assistant Administration Document Control Manager - Facilities & Eng Management Administration

Wynn Al Marjan Island; Ras Al Khaimah; On-site; AED 134,000 - 201,000; Full time

Job summary

Wynn Al Marjan Island is seeking an Assistant Administration Document Control Manager to join the Facilities & Engineering Administration team in Ras Al Khaimah. The role focuses on streamlining documentation workflows, maintaining master registers, and ensuring compliance across the department.

The candidate should have a high school diploma (preferably with a document control or admin cert), strong MS Office and SharePoint skills, and the ability to manage multiple priorities with discretion.

Qualifications

• High school diploma required; diploma or certification in document control, administration, or information management preferred.
• Experience as a document controller or strong administrative management process, task coordination, planning ideally in engineering, construction, or facilities.
• Proficiency in Microsoft Office Suite and Collaboration WEB Platforms (SharePoint).
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality.

Responsibilities

• Supports technical office general administration, assist in proof reading, drafting, compilation and formatting reports, presentations, and briefing documents.
• Administers the process of accounts payable, invoices and assists with financial forecasting.
• Streamline day-to-day administrative and documentation procedures for the engineering and facilities department, optimizing workflows and efficiency.
• Maintains registers for inspection scheduling, warrantee exploration, permits, calibrations certificates and statutory compliance documentation Civil Defense, EPDA, and OSHAD/DCD.
• Management oversite of material resources acquisition, service contract commercial compliance SLAs and the procurement of technical supplies
• Coordinate document submissions from vendors and contractors including RAMS, Permit to Work, service reports, and inspection certificates.
• Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
• Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
• Track document reviews, outstanding revisions, and coordinate approvals with Directors and suppliers, contractors and service providers.
• Support creation, formatting, and consistent branding of all department documents.
• Digital Filing & Information Systems
• Maintain structured digital filing systems across shared drives and document management platforms.
• Ensure documents are indexed correctly for rapid retrieval.
• Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.

Skills

Attention to detail

Organizational skills

Confidentiality

Multitasking

Education

High school diploma

Document control certification

Administration certification

Tools

Microsoft Office Suite

SharePoint

Job description

Job Description

About Wynn Al Marjan Island

Wynn Al Marjan Island will be the first integrated resort in the UAE. Set to open in 2027, the resort will be located 50 miles from Dubai International Airport in the emirate of Ras Al Khaimah. The resort will offer 1,530 rooms and suites, 22 restaurants, lounges, and bars, a theater, and a beach club. It will feature multiple swimming and wading pools, a five-star spa, a salon, a shopping promenade, and a celebrations and events center.

About The Position

Wynn Al Marjan Island is currently seeking an Assistant Administration Document Control Manager to join the resort’s Facilities & Engineering Administration team.

Responsibilities

• Supports technical office general administration, assist in proof reading, drafting, compilation and formatting reports, presentations, and briefing documents.
• Administers the process of accounts payable, invoices and assists with financial forecasting.
• Streamline day-to-day administrative and documentation procedures for the engineering and facilities department, optimizing workflows and efficiency.
• Maintains registers for inspection scheduling, warrantee exploration, permits, calibrations certificates and statutory compliance documentation Civil Defense, EPDA, and OSHAD/DCD.
• Management oversite of material resources acquisition, service contract commercial compliance SLAs and the procurement of technical supplies
• Coordinate document submissions from vendors and contractors including RAMS, Permit to Work, service reports, and inspection certificates.
• Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
• Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
• Track document reviews, outstanding revisions, and coordinate approvals with Directors and suppliers, contractors and service providers.
• Support creation, formatting, and consistent branding of all department documents.
• Digital Filing & Information Systems
• Maintain structured digital filing systems across shared drives and document management platforms.
• Ensure documents are indexed correctly for rapid retrieval.
• Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.

About You

• High school diploma required; diploma or certification in document control, administration, or information management preferred.
• Experience as a document controller or strong administrative management process, task coordination, planning ideally in engineering, construction, or facilities.
• Proficiency in Microsoft Office Suite and Collaboration WEB Platforms (SharePoint).
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality.

About Wynn Al Marjan Island’s Benefits

We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and as well as incentive programs, and other employee benefits . The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.