Administrator - Snr (LOTO Permit Officer)

ALEMCO; Abu Dhabi; On-site; AED 90,000 - 120,000; Full time

Benefits offered by this job

Opportunity to work on UAE mission‑crt

Exposure to commissioning and project

Career development within the issuing

Job summary

ALEC Holdings PJSC, through its ALEMCO division, is seeking an experienced Administrator – Snr (Permit Officer) to support permit administration, LOTO documentation, and energisation activities across major commissioning projects in Abu Dhabi.

The role emphasizes accurate documentation, permit tracking, and coordination with HSE, commissioning engineers, contractors, and clients to ensure safe and efficient site operations.

Qualifications

• 5–8 years of experience in project administration, site administration, permit coordination, or document control.
• Experience in construction, MEP, commissioning, infrastructure, industrial, or oil & gas projects.
• GCC/UAE project experience preferred.
• Experience supporting Permit-to-Work, LOTO, energisation, or HSE administration is advantageous.

Responsibilities

• Review permit applications and supporting documentation for completeness and compliance.
• Maintain permit tracking systems, registers, dashboards, and reporting tools.
• Monitor permit validity and follow up on renewals, expiries, and approvals.
• Maintain accurate LOTO, energisation, and permit documentation.
• Support commissioning and project teams with permit coordination activities.
• Prepare daily, weekly, and monthly permit status reports.
• Coordinate with project teams, HSE, commissioning engineers, contractors, consultants, and clients.
• Maintain document management systems and ensure records are audit-ready.
• Escalate discrepancies, missing documentation, or procedural deviations where required.
• Support continuous improvement of permit administration processes.

Skills

Project administration

Permit coordination

Document control

Stakeholder coordination

HSE administration

Education

Diploma or Bachelor's Degree in Business Administration, Engineering, Project Management, Information Management

Tools

MS Excel

MS Office

Document management systems

Permit management systems

Job description

Administrator – Snr (LOTO Permit Officer) – Abu Dhabi, UAE (On-site)

Are you an experienced project administrator with strong permit coordination and document control skills who thrives in fast-paced commissioning and construction environments

Who We Are

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region's most complex and high-profile projects. As a publicly listed company, ALEC continues to raise the bar for quality, innovation, and construction excellence, delivering iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation's most recognizable developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region's most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance, supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us

As an Administrator – Snr (Permit Officer), you will play a key role in supporting permit administration, LOTO documentation, and energisation activities across major commissioning projects.

This is more than a traditional administrative role. You will help ensure that permit processes are accurately managed, documentation is compliant, and project teams have the information they need to maintain safe and efficient site operations.

You will support:

• Permit-to-Work administration
• LOTO and energisation documentation
• Permit tracking and reporting
• Compliance monitoring
• Stakeholder coordination
• Audit readiness

Your Role

As an Administrator – Snr (Permit Officer), you will:

• Review permit applications and supporting documentation for completeness and compliance.
• Maintain permit tracking systems, registers, dashboards, and reporting tools.
• Monitor permit validity and follow up on renewals, expiries, and approvals.
• Maintain accurate LOTO, energisation, and permit documentation.
• Support commissioning and project teams with permit coordination activities.
• Prepare daily, weekly, and monthly permit status reports.
• Coordinate with project teams, HSE, commissioning engineers, contractors, consultants, and clients.
• Maintain document management systems and ensure records are audit-ready.
• Escalate discrepancies, missing documentation, or procedural deviations where required.
• Support continuous improvement of permit administration processes.

What We're Looking For

Experience

• 5–8 years of experience in project administration, site administration, permit coordination, or document control.
• Experience within construction, MEP, commissioning, infrastructure, industrial, or oil & gas projects.
• Experience supporting large-scale projects, mission-critical facilities, or data centres is highly desirable.
• GCC/UAE project experience is preferred.
• Experience supporting Permit-to-Work, LOTO, energisation, or HSE administration is advantageous.

Technical Skills

• Strong administrative and document management experience within project environments.
• Advanced Microsoft Excel and Microsoft Office skills.
• Experience maintaining trackers, registers, dashboards, and reporting systems.
• Experience with permit management and document control systems.
• Excellent attention to detail and ability to review documentation for completeness and compliance.

Communication & Coordination

• Strong organisational and multitasking skills.
• Ability to coordinate with multiple stakeholders across project teams.
• Strong written and verbal communication skills.
• Ability to work effectively under pressure while maintaining accuracy.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Project Management, Information Management, or a related discipline.
• Knowledge of Permit-to-Work, LOTO, energisation, commissioning, or construction site processes is preferred.

What We Offer

• Opportunity to work on some of the UAE's most prestigious mission-critical and commissioning projects.
• Exposure to commissioning, permit management, and project controls.
• Structured career development within ALEMCO's commissioning environment.
• A collaborative culture focused on operational excellence, safety, and continuous improvement.