Senior Administrator - ESW – LOTO/Commissioning Support

ICES: Data, Discovery, Better Health; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

ICES: Data, Discovery, Better Health seeks a Senior Administrator to support ESW/LOTO and commissioning efforts in Dubai. The role focuses on documentation, permitting, and reporting for on-site projects, ensuring adherence to safety standards and company procedures.

You will coordinate with project managers, engineers, and health and safety teams to drive compliance, maintain schedules, and contribute to continuous improvement through process updates and training support.

Qualifications

• Strong administrative and coordination skills including document management, scheduling, and record-keeping.
• Experience with commissioning support activities, tracking milestones, and preparing reports.
• Knowledge of Lockout/Tagout (LOTO) and Electrical Safe Work (ESW) safety practices.
• Proficiency with standard office software, data entry tools, and digital workflow systems.
• Excellent communication and collaboration with cross-functional project, engineering, and safety teams.
• Relevant technical or administrative qualification preferred (engineering, safety management, or related field).

Responsibilities

• Coordinate documentation for commissioning activities and LOTO procedures.
• Track permits and maintain compliance records.
• Assist in preparing reports and schedules for commissioning teams.
• Collaborate with project managers, technical staff, and health and safety personnel.
• Identify process gaps and support updates to procedures.
• Support training and awareness initiatives related to ESW and LOTO.

Skills

Administrative coordination

Document management

Scheduling

Record-keeping

Commissioning support

LOTO/ESW knowledge

Office software

Data entry tools

Digital workflow systems

Communication

Cross-functional collaboration

Safety/compliance knowledge

Engineering/safety qualifications (fav

Education

Engineering / Safety / Business Admin qualification

Job description

The Senior Administrator - ESW - LOTO/Commissioning Support is a full-time, on-site role based in Dubai. This position supports commissioning activities and ensures effective implementation of Lockout/Tagout (LOTO) procedures and ESW (Electrical Safe Work) processes across relevant projects. The Senior Administrator will coordinate documentation, track permits, maintain compliance records, and assist in preparing reports and schedules for commissioning teams. The role involves collaborating with project managers, technical staff, and health and safety personnel to ensure all commissioning and LOTO activities follow company standards and regulatory requirements. The Senior Administrator will also contribute to continuous improvement by identifying process gaps, updating procedures, and supporting training and awareness initiatives.

Qualifications

• Candidates should possess strong administrative and coordination skills, including document management, scheduling, and record-keeping.
• Candidates should possess experience with commissioning support activities, including tracking milestones, preparing reports, and liaising with technical teams.
• Candidates should possess knowledge of safety procedures such as Lockout/Tagout (LOTO) and Electrical Safe Work (ESW) practices, with a focus on compliance and risk mitigation.
• Candidates should possess proficiency in standard office software, data entry tools, and digital workflow systems used for project and safety documentation.
• Candidates should possess strong communication and collaboration skills for working with cross-functional project, engineering, and safety teams.
• Relevant technical or administrative qualification (e.g., diploma or degree in engineering, safety management, business administration, or related field) is preferred.
• Previous experience in industrial, engineering, construction, or energy sectors, particularly in the GCC region, will be an advantage.
• Ability to work on-site in Dubai, manage multiple tasks, and maintain accuracy and attention to detail in a fast-paced environment.