Administrator-Procurement.Unit Procurement-Oils&Fats(UAE)

IFFCO Group; United Arab Emirates; On-site; AED 150,000 - 210,000; Full time

Job summary

IFFCO Group in United Arab Emirates is seeking a procurement professional responsible for end-to-end procurement and supply chain support. The role involves sourcing, contract management, supplier performance evaluation, imports clearance, ERP master data management, and P2P processes to ensure cost-effective and timely delivery of goods across the business.

The role spans procurement of spares, services, MRO, CAPEX, and maintenance contracts, with vendor negotiations, payments coordination, and

Qualifications

• Minimum 2 years of experience in procurement and supply chain operations.
• Experience with ERP systems, preferably SAP.
• Engineering graduate with purchasing and admin skills.

Responsibilities

• Oversee end-to-end procurement for spares, services, MRO, CAPEX, and contracts.
• Lead sourcing, RFQs, vendor negotiations, evaluations, and contract administration.
• Coordinate P2P activities, invoicing, and payment resolutions with Finance.
• Manage import documentation, customs clearance, and VAT-related tasks.
• Maintain ERP master data and supplier onboarding and governance.

Skills

Procurement

P2P

Vendor negotiations

Sourcing

Education

Engineering degree

Tools

SAP

ERP systems

Job description

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Description:

Job Summary

The role is responsible for end-to-end procurement and supply chain support activities, including sourcing, contract management, supplier performance evaluation, imports clearance, ERP master data management, and P2P processes to ensure cost-effective and timely delivery of goods and services across the business.

• Roles – Foreign & local Purchasing / MDM / Imports clearance & documentation / Petty cash management / OTM / commercial contracts / Bank guarantees / LC`s / Supplier evaluations & ratings
• Areas – Refinery/Production/Filling/Warehouse/Margarine/Administration/ Corporate services
• Categories – CAPEX, MRO, Service contracts, maintenance contracts, General requirements

Roles & Responsibilities

Manage end-to-end procurement activities for spares, services, MRO, CAPEX, maintenance, and service contracts, including sourcing, RFQs, vendor negotiations, evaluations, approvals, contract administration, PO issuance, and payment coordination.
Coordinate import documentation, customs clearance, duty exemption processing, and logistics activities through relevant stakeholders and systems.
Administer petty cash for import duties, VAT, logistics expenses, and ensure timely reconciliation and claim settlement.
Conduct supplier onboarding, performance evaluations, quarterly supplier reviews, and continuous improvement initiatives.
Support Procure-to-Pay (P2P) activities, including invoice processing, accrual management, advance payments, and payment issue resolution with Finance and SSC teams.
Coordinate inbound and outbound logistics for equipment servicing, repairs, and material movement.
Maintain supplier master data, support supplier creation, updates, and data governance within ERP/SAP systems.
Monitor open orders, delivery schedules, supplier follow-ups, reporting, and other procurement administration activities.

KPIs

KPI 1: Procurement Cycle Time

• 95% of purchase requisitions converted to PO within agreed SLA timelines
• Measure: Average turnaround time from PR receipt to PO issuance.

KPI 2: Cost Savings / Cost Avoidance

• Achieve minimum 3-5% annual cost savings or cost avoidance through negotiations, supplier sourcing, and commercial optimization
• Measure: Savings against budget, previous purchase value, or benchmark prices.

KPI 3: Supplier & P2P Performance

• 95% on-time delivery performance and 100% completion of quarterly supplier evaluations
• Measure:
  • Supplier OTIF (On Time In Full)
  • Completion of supplier rating/evaluation process
  • Reduction in payment delays due to procurement issues.

Work experience requirement

Minimum 2 yrs / Working on ERP system preferably on SAP

Qualification

Engineering Graduate

Competencies