Administrator-Procurement.Unit Procurement-Oils&Fats(UAE)

IFFCO; United Arab Emirates; On-site; AED 167,000 - 257,000; Full time

Job summary

IFFCO in the United Arab Emirates is seeking an experienced procurement specialist to manage end-to-end activities across spares, services, MRO, CAPEX, and contracts. You will coordinate sourcing, RFQs, vendor negotiations, and contract administration while ensuring accurate import documentation and ERP governance.

The role requires ERP/SAP proficiency, supplier master data maintenance, and strong P2P support, with a focus on timely deliveries and cost efficiency.

Qualifications

• End-to-end procurement experience across spares, services, MRO, CAPEX
• Experience with RFQs, vendor negotiations, and contract administration
• Import documentation and customs clearance knowledge
• Maintains supplier master data and data governance in ERP/SAP
• 2+ years working on ERP systems, preferably SAP

Responsibilities

• Source, negotiate, and issue POs; coordinate payments with Finance
• Coordinate import docs, customs clearance, duty exemptions
• Administer petty cash for import duties and VAT
• Onboard suppliers; conduct quarterly evaluations and supplier reviews
• Support P2P activities including invoices, accruals, payment issues
• Monitor orders, delivery schedules, supplier follow-ups, reporting
• Oversee inbound/outbound logistics for equipment servicing and material movement
• Maintain supplier master data and data governance in ERP/SAP

Skills

Procurement

Supplier evaluation

RFQ management

ERP/SAP

P2P process

Imports clearance

Contract management

Education

Engineering degree

Tools

SAP ERP

Job description

Job Summary

The role is responsible for end-to-end procurement and supply chain support activities, including sourcing, contract management, supplier performance evaluation, imports clearance, ERP master data management, and P2P processes to ensure cost-effective and timely delivery of goods and services across the business.

• Roles – Foreign & local Purchasing / MDM / Imports clearance & documentation / Petty cash management / OTM / commercial contracts / Bank guarantees / LC`s / Supplier evaluations & ratings
• Areas – Refinery/Production/Filling/Warehouse/Margarine/Administration/ Corporate services
• Categories – CAPEX, MRO, Service contracts, maintenance contracts, General requirements

Roles & Responsibilities

Manage end-to-end procurement activities for spares, services, MRO, CAPEX, maintenance, and service contracts, including sourcing, RFQs, vendor negotiations, evaluations, approvals, contract administration, PO issuance, and payment coordination. Coordinate import documentation, customs clearance, duty exemption processing, and logistics activities through relevant stakeholders and systems. Administer petty cash for import duties, VAT, logistics expenses, and ensure timely reconciliation and claim settlement. Conduct supplier onboarding, performance evaluations, quarterly supplier reviews, and continuous improvement initiatives. Support Procure-to-Pay (P2P) activities, including invoice processing, accrual management, advance payments, and payment issue resolution with Finance and SSC teams. Coordinate inbound and outbound logistics for equipment servicing, repairs, and material movement. Maintain supplier master data, support supplier creation, updates, and data governance within ERP/SAP systems. Monitor open orders, delivery schedules, supplier follow-ups, reporting, and other procurement administration activities.

KPIs

• 95% of purchase requisitions converted to PO within agreed SLA timelines
• Measure: Average turnaround time from PR receipt to PO issuance.

KPI 2: Cost Savings / Cost Avoidance

• Achieve minimum 3–5% annual cost savings or cost avoidance through negotiations, supplier sourcing, and commercial optimization
• Measure: Savings against budget, previous purchase value, or benchmark prices.

KPI 3: Supplier & P2P Performance

• 95% on-time delivery performance and 100% completion of quarterly supplier evaluations
• Measure:
  • Supplier OTIF (On Time In Full)
  • Completion of supplier rating/evaluation process
  • Reduction in payment delays due to procurement issues.

Work experience requirement

Minimum 2 yrs / Working on ERP system preferably on SAP

Qualification

Engineering Graduate