Service Procurement

Advario; Dubai; On-site; AED 312,000 - 469,000; Full time

Job summary

Advario in Dubai seeks an experienced Procurement Specialist to manage end-to-end procurement using the company ERP, from PRs to POs, ensuring compliance with DOA and delivery schedules.

You will monitor open PRs, issue RFQs, evaluate bids, and support budgeting, cost savings, and supplier performance through trackers and reports. 7–10 years in Oil & Gas is preferred; CPP/CPPM is a plus, with strong English and SAP skills.

Qualifications

• Engineering degree with CPP/CPPM certification preferred.
• Strong MS Office skills and SAP knowledge required.
• Fluent written and spoken English.
• 7–10 years of office experience, oil & gas experience preferred.
• Contract and pricing negotiation skills.

Responsibilities

• End-to-end procurement process using ERP, aligned with procedures and policies.
• Monitor open PRs, issue RFQs, obtain competitive quotations, and complete procurement cycle.
• Prepare bid evaluations and supplier recommendations for awards.
• Raise POs with DOA approvals and track deliveries.
• Provide status updates, risks, and mitigation plans to stakeholders.
• Maintain procurement trackers and periodic management reports.
• Identify cost-saving opportunities through strategic sourcing and negotiations.
• Maintain AVL and supplier database; coordinate onboarding and qualification.
• Support tendering for major CAPEX projects from sourcing to award.
• Negotiate terms to ensure best value and assist budgeting/cost estimation.
• Manage contracts and renewal processes; maintain procurement records.
• Ensure compliance with IMS, QHSE, and regulatory obligations.

Skills

Procurement process

RFQ management

PO issuance

Negotiation

Budgeting support

Communication

Education

Engineering degree

CPP/CPPM certification

Tools

SAP

Job description

Job Functions

Responsible for the end-to-end procurement process using the Company ERP system, ensuring all procurement activities are executed in accordance with approved procedures and company policies.

Monitor all open Purchase Requisitions (PRs), issue RFQs to approved suppliers, obtain competitive quotations, and ensure timely completion of the procurement cycle.

Prepare commercial bid evaluations and comparative statements for management review and recommendation of suppliers for award.

Raise and issue Purchase Orders (POs) and ensure all approvals are obtained in accordance with the Delegation of Authority (DOA).

Track and follow up on open Purchase Orders and supplier deliveries to ensure materials and services are delivered within the required timelines.

Proactively communicate delivery status, delays, risks, and mitigation plans to stakeholders and end users.

Maintain visibility of procurement activities across projects, including procurement status, budgets, commitments, and matters requiring management intervention.

Develop, maintain, and monitor procurement trackers including Open PR Tracker, Open PO Tracker, CAPEX Tracker, Contract Tracker, Supplier Evaluation Tracker, and Procurement KPI reports.

Prepare periodic procurement reports covering procurement performance, cost savings, supplier performance, contract status, expenditure analysis, and other management reporting requirements.

Identify, evaluate, and pursue cost‑saving opportunities through strategic sourcing, supplier negotiations, value engineering, and commercial optimization initiatives.

Maintain and update the Approved Vendor List (AVL) and supplier database.

Coordinate supplier onboarding, vendor registration, qualification, and prequalification activities.

Conduct supplier performance evaluations, vendor assessments, and supplier counselling sessions to ensure continuous improvement, compliance, and effective supplier relationships.

Support and coordinate tendering activities, including major CAPEX projects, from sourcing strategy and bid issuance through evaluation, recommendation, and award.

Assist in negotiating commercial terms, pricing, delivery schedules, and service level agreements to ensure best value for the company.

Obtain budgetary quotations and market intelligence to support budgeting exercises, project planning, and cost estimation activities.

Coordinate the establishment of new contracts and the renewal of existing contracts to ensure continuity of supply and services.

Maintain procurement information and records within ERP systems, contract databases, document management systems, CMDB, PCMS, and other company platforms.

Maintain complete procurement records including quotations, tender documents, purchase orders, supplier correspondence, bid evaluations, contracts, and supporting documentation in accordance with record retention requirements.

Prepare and maintain customs‑related documentation including Bills of Entry (BOE), Gate Passes, Local Goods Entry Passes, and records relating to imports, exports, repairs, and equipment movements.

Act as a key liaison between suppliers, end users, project teams, finance, logistics, and management to ensure effective communication and stakeholder alignment throughout the procurement process.

Monitor and ensure compliance with procurement procedures, company policies, Delegation of Authority requirements, governance standards, and all published procurement guidelines.

Support internal and external audits by providing procurement records, reports, supplier performance data, contract documentation, and other information as required.

Ensure all procurement activities are conducted in compliance with the Terminal Integrated Management System (IMS), QHSE requirements, and applicable regulatory obligations.

Organize, archive, and manage procurement documentation, including the secure retention and disposal of records in accordance with company requirements.

Provide procurement support and assume delegated responsibilities during the absence of the Procurement Manager, as reasonably required to ensure business continuity.

Carry out any other duties and responsibilities as reasonably assigned by management.

Competences

Engineering Degree holder with certifications in Procurement like CPP/CPPM (preferred)

Computer literate (Enhanced skills in MS Office)

SAP knowledge

Fluency in written/spoken English.

7 to 10 years of office experience (Preferably Oil & Gas Experience)

Contract and Pricing Negotiation Skills