Administrator Freelance

Coca-Cola Arena; Dubai; On-site; AED 35,000 - 50,000; Part time

Job summary

Legends Global is seeking a proactive administrative professional to support the Event Services Department in Dubai. The role involves coordinating meetings, managing records, and assisting with event-related finances and reporting.

Applicants should have a Business Administration background with 2–3 years UAE experience in events, excellent English communication, and proficiency in Microsoft Office. Arabic is a plus, and a UAE visa sponsorship may be required.

Qualifications

• Degree or certification in Business Administration.
• 2–3 years of experience in a similar role.
• Experience in the UAE, preferably in the event industry.
• Fluent in English; Arabic is a plus.
• Excellent oral and written communication skills.
• IT literate with the full Microsoft Office Suite.

Responsibilities

• Provide comprehensive administrative and coordination support to the Event Services Department.
• Coordinate meetings, maintain records, report, and support the Associate Director of Event Services.
• Process financial documents in Business Central by raising PRs, posting PIs, and tracking LPOs.
• Coordinate and track event finances, including reconciling post-event quotations and following up on supplier invoices.
• Submit timely DCD permits, fire truck payment requests, and related compliance documentation.
• Update venue operations logs, inventory records, and archive Post Event Reports to SharePoint.
• Manage guest experience tracking by handling the complaints master report and monthly summaries.
• Provide executive admin support: manage calendars, meeting logistics, prepare materials, take minutes.
• Assist in drafting presentations and department reports while maintaining confidentiality.

Skills

IT literacy

Microsoft Office

Presentation skills

Communication skills

Multicultural teamwork

Listening & creative thinking

Education

Business Administration degree or certificate

Tools

Microsoft Office

Job description

About the Role

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

Job Description

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

At Legends Global, we love events, its what we do. Its a part of our DNA and what drives us.

This Role Involves

• Providing comprehensive administrative and coordination support to the Event Services Department, ensuring the efficient organization, documentation, communication, and delivery of all event operations activities.
• Supporting departmental processes, maintaining accurate records, coordinating meetings and reporting, and providing administrative support to the Associate Director of Event Services to ensure effective planning, decision-making, and operational delivery.

Key Areas Of Responsibility

• Manage general departmental administration, including document filing, archiving, and maintaining organized office operations.
• Process financial documents in Business Central by raising Purchase Requests (PRs), posting Purchase Invoices (PIs), and tracking LPOs.
• Coordinate and track event-related finances, including reconciling post-event quotations and following up on supplier invoices.
• Ensure timely submission of DCD permits, fire truck payment requests, and related compliance documentation.
• Oversee information management by updating venue operations logs, inventory records, and archiving Post Event Reports (PERs) to SharePoint.
• Handle guest experience tracking by managing the complaints master report and submitting monthly summaries.
• Provide executive administrative support by managing calendars, coordinating meeting logistics, preparing materials, and taking minutes.
• Assist in drafting presentations, department reports (APAC), and routine communications while maintaining strict confidentiality.

As part of our commitment to national talent development, this position is open to UAE National applicants, and we strongly encourage qualified professionals to apply.

This role is on a freelancer agreement, and it requires the candidate to have their own visa / sponsorship. A detailed job description can be found below.

About You

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mind set and genuinely want to make a difference. Thats what makes you stand out from the crowd and why we want to meet with you.

Qualifications

• Degree or certification in Business Administration.

Experience

• Minimum 2-3 years' experience in similar role.
• Previous experience in the UAE, preferably in the event industry.
• Excellent oral and written communication skills.
• Fluent in English.
• Arabic is a plus.

Skills And Knowledge Requirements

• Ability to work unsupervised
• Strong presentation and communication skills
• IT literate including the full Microsoft Office Suite
• Ability to work with multicultural team
• Listening and creative thinking skills

Personal Qualities

• Professional, approachable, and friendly manner with the ability to build positive working relationships.
• Excellent communication and interpersonal skills, with the ability to engage effectively with internal and external stakeholders at all levels.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proactive and self-motivated, demonstrating initiative and the ability to anticipate needs and provide solutions.
• A collaborative team player who is receptive to direction, feedback, and continuous learning.
• Positive, energetic, and flexible approach to work, with a strong commitment to maintaining high standards and safety practices.
• Ability to work effectively under pressure, manage competing priorities, and consistently meet deadlines.
• Professional presentation, discretion, and integrity, with the ability to handle confidential information appropriately.

Job Details

Role Level: Associate

Work Type: Contract

Country: United Arab Emirates

City: Dubai

Company Website: https://www.coca-cola-arena.com

Job Function: Administrative Support

Company Industry/

Sector: Entertainment Providers