Freelance Event Admin & Operations Coordinator

Coca-Cola Arena; Dubai; On-site; AED 35,000 - 50,000; Part time

Job summary

Legends Global is seeking a proactive administrative professional to support the Event Services Department in Dubai. The role involves coordinating meetings, managing records, and assisting with event-related finances and reporting.

Applicants should have a Business Administration background with 2–3 years UAE experience in events, excellent English communication, and proficiency in Microsoft Office. Arabic is a plus, and a UAE visa sponsorship may be required.

Qualifications

• Degree or certification in Business Administration.
• 2–3 years of experience in a similar role.
• Experience in the UAE, preferably in the event industry.
• Fluent in English; Arabic is a plus.
• Excellent oral and written communication skills.
• IT literate with the full Microsoft Office Suite.

Responsibilities

• Provide comprehensive administrative and coordination support to the Event Services Department.
• Coordinate meetings, maintain records, report, and support the Associate Director of Event Services.
• Process financial documents in Business Central by raising PRs, posting PIs, and tracking LPOs.
• Coordinate and track event finances, including reconciling post-event quotations and following up on supplier invoices.
• Submit timely DCD permits, fire truck payment requests, and related compliance documentation.
• Update venue operations logs, inventory records, and archive Post Event Reports to SharePoint.
• Manage guest experience tracking by handling the complaints master report and monthly summaries.
• Provide executive admin support: manage calendars, meeting logistics, prepare materials, take minutes.
• Assist in drafting presentations and department reports while maintaining confidentiality.

Skills

IT literacy

Microsoft Office

Presentation skills

Communication skills

Multicultural teamwork

Listening & creative thinking

Education

Business Administration degree or certificate

Tools

Microsoft Office

Job description

Legends Global is seeking a proactive administrative professional to support the Event Services Department in Dubai. The role involves coordinating meetings, managing records, and assisting with event-related finances and reporting.

Applicants should have a Business Administration background with 2–3 years UAE experience in events, excellent English communication, and proficiency in Microsoft Office. Arabic is a plus, and a UAE visa sponsorship may be required.