F&B Operations & Events Coordinator (Freelance)

Coca-Cola Arena; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

The Coca-Cola Arena in Dubai seeks an experienced administrator to support the F&B department across pre-, during-, and post-event activities. You will handle staffing, accreditation, vendor coordination, HRMS updates, permits, and culinary documentation, ensuring regulatory compliance and smooth operations for high-profile events.

You will maintain records for safety, inventories, and SOPs, while coordinating with internal teams and external partners to meet deadlines.

Qualifications

• Minimum 2–3 years of experience in administration, coordination, hospitality, or events.
• Experience with HRMS, Business Central, and venue operations is advantageous.
• Proficient in Microsoft Office (Excel, Outlook).
• Fluent in English; Arabic is a plus.

Responsibilities

• Provide administrative, operational, and compliance support to the F&B department.
• Assist with event preparation, staffing, accreditation, vendor admin, HRMS updates and permits.
• Maintain documentation, stock records, food safety checklists, and compliance logs.
• Coordinate with internal teams and external vendors; ensure timely approvals and filings.
• Monitor IoT temperature systems and assist with equipment maintenance scheduling.
• Prepare and process internal transactions and roster updates for events.

Skills

Administrative coordination

F&B operations

Food safety documentation

Dubai Municipality compliance

MS Office (Excel, Outlook)

English fluency

Arabic (plus)

Tools

Business Central

HRMS

Venue Ops

Job description

The Coca-Cola Arena in Dubai seeks an experienced administrator to support the F&B department across pre-, during-, and post-event activities. You will handle staffing, accreditation, vendor coordination, HRMS updates, permits, and culinary documentation, ensuring regulatory compliance and smooth operations for high-profile events.

You will maintain records for safety, inventories, and SOPs, while coordinating with internal teams and external partners to meet deadlines.