Administrative Training Coordinator

GLOMACS Training & Consultancy; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

GLOMACS Training & Consultancy in Dubai seeks an Administrative Training Coordinator to ensure the smooth execution of global training programs. You will coordinate with clients, trainers, venues, and internal teams, maintaining exceptional service and precise program records.

The ideal candidate has 3–5 years of administrative coordination experience, strong English communication, and superb organizational skills, with the ability to handle multiple programs in a fast-paced environment.

Qualifications

• 3–5 years of experience in administrative coordination or training operations.
• Strong communication skills in English.
• Excellent organizational skills with attention to detail and ability to manage multiple programs.
• Proficiency with Zoom, Microsoft Teams, Google Workspace and Microsoft Office Suite.
• Ability to work independently with minimal supervision.
• Proactive, solutions-oriented mindset in an international work environment.

Responsibilities

• Coordinate the scheduling, logistics, and delivery of global training programs, ensuring all facilitators, materials, and platforms are prepared and aligned.
• Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders
• Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services.
• Work closely with internal teams (operations, marketing, training support) to ensure seamless execution of all program-related tasks.
• Monitor program timelines, identify potential issues, and elevate concerns when necessary.
• Maintain accurate records of training sessions, attendance, evaluations, and client feedback.
• Prepare internal and client-facing reports summarizing program outcomes and performance.
• Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates.

Skills

Communication skills

Organizational skills

Independent work

Multitasking

Tools

Zoom

Microsoft Teams

Google Workspace

Microsoft Office Suite

Job description

PLEASE DO NOT APPLY TO THIS JOB IF YOU'RE NOT AVAILABLE TO JOIN IMMEDIATELY

Company Description

GLOMACS Training & Consultancy specializes in delivering high-quality professional development and training programs tailored to the evolving needs of businesses and professionals worldwide. With a commitment to excellence and robust ethical practices, GLOMACS is proud to be ISO 9001:2008 and ISO 29990:2010 certified. Our expert trainers combine global expertise with hands‑on experience, offering cutting‑edge courses aimed at enhancing competency, improving performance, and driving business success. By aligning training with the latest trends and workplace needs, GLOMACS empowers individuals and organizations to achieve measurable results.

Job Summary

The Administrative Training Coordinator will play a key role in ensuring the smooth execution of GLOMACS training programs delivered across the globe. This role requires exceptional organizational skills, and the ability to coordinate with clients, trainers, vendors, and internal teams. The ideal candidate thrives in a fast‑paced environment and is committed to delivering service excellence.

Key Responsibilities

• Coordinate the scheduling, logistics, and delivery of global training programs, ensuring all facilitators, materials, and platforms are prepared and aligned.
• Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders
• Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services.
• Work closely with internal teams (operations, marketing, training support) to ensure seamless execution of all program‑related tasks.
• Monitor program timelines, identify potential issues, and elevate concerns when necessary.
• Maintain accurate records of training sessions, attendance, evaluations, and client feedback.
• Prepare internal and client‑facing reports summarizing program outcomes and performance.
• Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates.

Qualifications

• 3–5 years of experience in administrative coordination, project coordination, or training operations — preferably within the training, consultancy, or education sector.
• Strong communication skills in English (written and verbal), with the ability to maintain a polished and professional tone.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple programs simultaneously.
• Proficiency in communication and productivity tools, including Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite.
• Ability to work independently, prioritize tasks effectively, and manage responsibilities with minimal supervision.
• A proactive, solutions‑oriented mindset with the ability to adapt to a dynamic, international work environment.