Operations Coordinator

Blue Ocean Academy; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an Operations Coordinator to facilitate training sessions and manage logistics. This dynamic role involves preparing proposals, coordinating with clients and trainers, and ensuring smooth operations throughout the training process. The ideal candidate will possess strong organizational and communication skills, with proficiency in both Arabic and English. Join a team that values innovation and quality, and be part of a company dedicated to transforming careers and organizations. If you thrive in a collaborative environment and have a passion for training and development, this opportunity is perfect for you.

Qualifications

• Bachelor's degree in Business Administration or Education required.
• Proven experience in operations coordination or similar role.

Responsibilities

• Prepare professional proposals in Arabic and English.
• Coordinate training sessions and manage participant enrollment.
• Monitor attendance and collect feedback during training.

Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Multitasking Abilities

Education

Bachelor's degree in Business Administration

Bachelor's degree in Education

Tools

CRM Software

Microsoft Office Suite

Job description

Abu Dhabi, United Arab Emirates | Posted on 05/03/2025

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Prepare professional proposals in both Arabic and English.
  
• Act as the primary liaison with the client’s Point of Contact (POC) to confirm participant lists, training location, and any gate pass requirements.
  
• Schedule and coordinate training sessions, ensuring trainer availability.
  
• Follow up with trainers for timely preparation and submission of training materials.
  
• Create and manage corporate training batches in the CRM, including participant enrollment.
  
• Coordinate with printing services for training materials and certificates.
  
• Assist trainers with setup and presentation requirements during on-site training.
  
• Monitor attendance, collect feedback, and encourage Google reviews during training sessions.
  
• Request and follow up with clients for appreciation letters.
  
• Collect and compile post-training feedback and generate reports.
  
• Maintain and update the Corporate Training File with complete and accurate records.
  
• Obtain training approvals from the CEO through the Head of Operations.
  

Requirements

• Bachelor's degree in Business Administration, Education, or a related field.
  
• Proven experience in operations coordination or a similar role.
  
• Strong communication skills in both Arabic and English.
  
• Proficiency in CRM software and Microsoft Office Suite.
  
• Excellent organizational and multitasking abilities.
  
• Ability to work collaboratively with trainers, clients, and internal teams.
  
• Strong attention to detail and problem-solving skills.
  
• Experience in handling logistical arrangements.