Administrative Operations Coordinator

Etoile Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Etoile Group in Dubai seeks an Administrative Coordinator to ensure smooth operation of administrative processes across the organization. You will support the Administration Manager and multiple departments through coordination, documentation, budgeting, and compliance while maintaining an organized workplace.

This role involves onboarding support, procurement, permit processing, invoices, filing, and cross‑functional projects.

Qualifications

• Diploma or Bachelor's degree in Business.
• Excellent communication in English and Arabic.
• Customer-centric with a positive attitude.

Responsibilities

• Oversee daily administrative tasks and maintain organized workspace.
• Support development and implementation of administrative policies and procedures.
• Assist in budgeting, invoices, and expense tracking.
• Provide onboarding support and cross-functional assistance to departments.
• Process permits and liaise with maintenance, suppliers, and contractors.
• Maintain digital and physical filing systems and ensure accurate record-keeping.
• Assist in preparation of reports and presentations.
• Support HR onboarding activities.

Skills

Administrative skills

Communication (Eng & Ar)

Budgeting

Onboarding support

Education

Diploma/Bachelors in Business

Tools

MS Office

Job description

Etoile Group in Dubai seeks an Administrative Coordinator to ensure smooth operation of administrative processes across the organization. You will support the Administration Manager and multiple departments through coordination, documentation, budgeting, and compliance while maintaining an organized workplace.

This role involves onboarding support, procurement, permit processing, invoices, filing, and cross‑functional projects.