Administrative Officer/ Assistant

Sundus; Abu Dhabi; On-site; AED 67,000 - 123,000; Full time

Job summary

Sundus seeks an Administrative Officer/Assistant for Career Services in Abu Dhabi. The role provides day-to-day administrative and operational support, coordinating career development activities, workshops, internships, employer engagement, and student placement events.

You will maintain student and employer records, update ERP and career management systems, and assist students through internships and placements, coordinating with faculty, employers, and internal teams.

Qualifications

• Bachelor's degree in business administration, HR, education, career services, management, or related field.
• 1–3 years of relevant experience in administration, student services, career services, HR/recruitment support, or similar role.
• Experience in higher education or student-facing environment preferred.
• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication in English.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience using ERP, student information systems, CRM, or similar databases desirable.
• Ability to coordinate multiple activities, meet deadlines while maintaining records.
• Strong interpersonal skills communicating with students, faculty, employers, and colleagues.
• Ability to handle confidential information discreetly.
• Knowledge of UAE higher education practices advantageous.

Responsibilities

• Provide day-to-day administrative and operational support to Career Services.
• Plan and coordinate career development activities, workshops, internships, employer engagement, and student placements.
• Maintain accurate student and employer records; update ERP and career management systems.
• Provide timely assistance to students throughout internship and placement processes.
• Coordinate with students, faculty, employers and internal departments.

Skills

Organization

Attention to detail

Communication

English proficiency

MS Office

Coordination

Interpersonal skills

Discretion

Education

Bachelor's degree in business administration, HR, education, career services, management, or related field

Tools

ERP

CRM

Student information systems

Job description

Job Title: Administrative Officer/ Assistant Career Services

Job Code: JPC 6399

Experience: 1 3 years

Education: Bachelor s degree

Language Skills: English

Job Purpose

The Administrative Officer/Assistant Career Services is responsible for providing day-to-day administrative and operational support to the Career Services function. Reporting to the Manager/Senior Manager Career Services, the role supports the planning and coordination of career development activities, workshops, internships, employer engagement, student placement activities, and career-related events. The position will also maintain accurate student and employer records, update the ERP and career management systems, and provide timely assistance to students throughout the internship and placement process. The role requires strong organizational skills, attention to detail, effective communication, and the ability to coordinate with students, faculty, employers, and internal departments.

Qualifications And Experience

• Bachelor s degree in business administration, Human Resources, Education, Career Services, Management, or related field.
• 1 3 years of relevant experience in administration, student services, career services, academic operations, HR/recruitment support, or a similar role. Fresh graduates with strong administrative, coordination, and communication skills may also be considered.
• Experience in a higher education or student-facing environment is preferred.
• Strong organizational and administrative skills with excellent attention to detail.
• Good written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Experience using ERP, student information systems, CRM, or other database/record management systems is desirable.
• Ability to coordinate multiple activities, maintain accurate records, and meet deadlines.
• Strong interpersonal skills and the ability to communicate effectively with students, faculty, employers, and colleagues.
• Ability to handle confidential student and institutional information with discretion.
• Knowledge of UAE higher education practices and employment/internship processes is an advantage.