Administrative Officer

Dorob Al mustaqbal; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Dorob Al mustaqbal in Dubai is seeking an Administrator and Marketing Specialist to manage daily administrative tasks, respond to client inquiries via WhatsApp and social media, and assist with booking coordination and scheduling.

You will prepare quotations, contracts, invoices, and maintain records in Excel, while coordinating with photographers, videographers and management, ensuring confidentiality and professional operation during peak wedding seasons.

Qualifications

• Manage daily administrative and office tasks.
• Handle client inquiries through WhatsApp, phone calls and social media.
• Assist with booking coordination, scheduling and client follow ups.
• Prepare quotations, contracts, invoices and other documents when required.
• Maintain and organize client information, bookings and company files.
• Coordinate schedules between clients, photographers, videographers and management.
• Follow up on payments, balances, contracts and required documents.
• Maintain accurate records and update company Excel booking sheets.
• Assist management with daily office operations and other assigned tasks.
• Maintain confidentiality of company and client information.
• Strong communication and organizational skills.

Responsibilities

• Manage daily administrative tasks and office operations.
• Respond to client inquiries via WhatsApp, phone and social media channels.
• Coordinate bookings and scheduling, and follow up with clients.
• Prepare quotations, contracts and invoices as needed.
• Keep client data, bookings and files well organized and up to date.
• Coordinate between clients, photographers, videographers and management.
• Track payments, balances and required documents.
• Maintain accurate records in Excel and other systems.
• Support management with ad-hoc tasks as required.

Skills

Communication

Organization

Multitasking

Creativity

Pressure handling

Arabic advantage

Tools

Meta Business Suite

Instagram

Facebook

TikTok

Canva

Microsoft Office

Google Workspace

Job description

Administrator and Marketing Specialist

Manage daily administrative and office tasks Handle client inquiries through WhatsApp phone calls and social media Assist with booking coordination scheduling and client follow ups Prepare quotations contracts invoices and other documents when required Maintain and organize client information bookings and company files Coordinate schedules between clients photographers videographers and management Follow up on payments balances contracts and required documents Maintain accurate records and update company Excel booking sheets Assist management with daily office operations and other assigned tasks Maintain confidentiality of company and client information Strong communication and organizational skills.

Arabic language skills are an advantage. Good knowledge of Instagram, Facebook, TikTok, and Meta Business Suite.Basic knowledge of Canva or other content creation tools.Good knowledge of Microsoft Office, Excel, and Google Workspace.Ability to multitask and manage multiple bookings and deadlines.Professional appearance and communication style.Creative, proactive, and detail-oriented.Ability to work under pressure, especially during the wedding season.UAE work experience is preferred