Administrative Officer

Jumeirah International Nurseries; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Jumeriah International Nurseries (JINS) in Dubai seeks an Administrative Officer with strong administrative experience and excellent customer service to support nursery operations. You will greet visitors, provide clerical support, and help manage events and communications for a busy early childhood center.

Candidate must hold a bachelor’s degree in business administration or management, speak Russian, and demonstrate proficiency in MS Office.

Qualifications

• Bachelor’s degree in business administration or management.
• Minimum of 4 years of professional administrative experience.
• Excellent customer service skills.
• Ability to effectively communicate information and ideas in written and verbal format.
• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint, etc.
• Excellent interpersonal skills with the ability to work with all levels of staff and management.
• Russian language proficiency.

Responsibilities

• Greet and direct Parents, Guests, and Vendors to staff.
• Provide secretarial, clerical, and administrative support.
• Support and manage Nursery events and day-to-day operations.
• Act as a welcoming point of contact for parents and children, face-to-face and remotely.
• Process messages and manage correspondence for the Nursery office.
• Input pupil data as directed by the Nursery Manager.
• Manage social media accounts linked to the Nursery.
• Maintain stock/office supplies and issue visitor badges.

Skills

Customer service

Communication

Interpersonal skills

MS Office

Education

Bachelor's degree in business administration or management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About Us: Jumeriah International Nurseries (JINS) is part of the Fortes Education family of Schools. Fortes Education, which has been established in the UAE in 1981. Jumeirah International Nurseries (JINS) the oldest trusted Early Years Childhood chain was founded with a strong sense of purpose; that by developing a young child’s values, character, and overall wellbeing, both academic and non‑academic success will follow. With over 12,000 children graduating from JINS, it has achieved an unparalleled reputation and is the go-to partner of choice for the communities. JINS nurtures the hearts and minds of children aged 6 weeks to 6 years. Our operations currently include 5 branches located in vibrant locations around Dubai. They follow the British Early Years Foundation Stage Framework and International Pre-school programme. The Opportunity: We are looking to recruit young, experienced, and dynamic Administrative Officers to join our well-established chain of Nursery/Early Childhood Centres in Dubai.

Job Purpose:

The Administrative Officer is responsible to meet, greet, and directing Parents, Guests, and Vendors to staff. The post holder will also provide secretarial, clerical, and administrative support in an effective and efficient manner

Main Accountabilities:

• To provide outstanding administration support for the Nursery, ensuring it operates efficiently and effectively.
• To answer the telephone in a friendly, professional, and efficient manner - to troubleshoot and solve problems where appropriate, be proactive in decision‑making, and support in addressing issues.
• To support and manage the preparation and execution of Nursery events.
• To work under the general direction of the Nursery Manager supporting the day‑to‑day operations on the Nursery site.
• To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely, and as such contribute to the overall aims of the Nursery.
• To be first in line to accept and process messages and act as a filter system regarding telephone inquiries and personal callers to the Nursery reception.
• To ensure a welcoming environment and a positive first impression of the Nursery and school.
• To record and respond to correspondence via the Nursery office
• To support the office function, including general administration duties as directed by the Nursery Manager.
• Processing and organising Nursery admissions.
• To carry out any other reasonable request from the Nursery and Academy’s leadership team.
• To input pupil data as directed by the Nursery Manager.
• To manage and update social media accounts linked to the Nursery.
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Work collaboratively with various stakeholders to complete key tasks & projects.
• Compliance with all policies and procedures of the Nursery.

Job specification:

• Candidate with a bachelor’s degree in business administration or management
• Minimum of 4 years of professional administrative experience
• Excellent customer service skills
• Ability to effectively communicate information and ideas in written and verbal format and build and maintain relationships.
• Strong computer skills with demonstrated proficiency in Word, Excel, Power Point, etc
• Excellent interpersonal skills with the ability to work effectively with all levels of staff and management..
• Candidate should be able to converse in Russian language.

Application Process:

Candidates are invited to complete our Online Application by visiting:http://forteseducation.com/Careers/Current-Openings