Administrative Officer – Recruitment Agency

Reliant HR Consultancy; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Reliant HR Consultancy is seeking an experienced Recruitment Admin to handle daily office administration, document management, and coordination with clients, candidates, and overseas partners in the UAE. The role includes organizing interviews, maintaining databases, and producing official documents.

Applicants should have 3–4 years of admin experience, strong MS Office skills, and excellent communication and organizational abilities, with a professional approach to confidential information.

Qualifications

• Bachelor's degree or diploma in Business Administration, HR or related field.
• 3–4 years of relevant administrative experience.
• Experience in a recruitment agency, HR consultancy or manpower supply company is preferred.
• Proficiency in MS Office, especially Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Good follow-up, coordination and time-management abilities.
• Ability to multitask and work under pressure.
• Professional attitude and ability to handle confidential documents.

Responsibilities

• Handle daily office administration and general documentation.
• Coordinate with clients, candidates, overseas recruitment partners and internal teams.
• Arrange candidate interviews and follow up on recruitment activities.
• Maintain candidate databases, recruitment trackers, employee records and recruitment files.
• Prepare reports, emails, letters, spreadsheets and other official documents.
• Follow up on job orders, employment contracts, candidate documents and visa processing.
• Maintain organized physical and digital filing systems.
• Update recruitment status reports and ensure records are accurate and up to date.
• Assist with candidate document collection and verification.
• Monitor pending tasks and ensure timely follow-up with relevant stakeholders.
• Support HR and recruitment teams with administrative and coordination activities.
• Handle confidential information professionally.

Skills

Communication skills

Organizational skills

Coordination

Time management

Multitasking

Professionalism

Confidentiality

Education

Bachelor's degree or diploma in Business Administration/HR

Tools

MS Office

Job description

• Handle daily office administration and general documentation.

• Coordinate with clients, candidates, overseas recruitment partners and internal teams.

• Arrange candidate interviews and follow up on recruitment activities.

• Maintain candidate databases, recruitment trackers, employee records and recruitment files.

• Prepare reports, emails, letters, spreadsheets and other official documents.

• Follow up on job orders, employment contracts, candidate documents and visa processing.

• Maintain organized physical and digital filing systems.

• Update recruitment status reports and ensure records are accurate and up to date.

• Assist with candidate document collection and verification.

• Monitor pending tasks and ensure timely follow-up with relevant stakeholders.

• Support HR and recruitment teams with administrative and coordination activities.

• Handle confidential information professionally.

Desired Candidate Profile

• Bachelor's degree or relevant diploma in Business Administration, HR or a related field preferred.

• 3–4 years of relevant administrative experience.

• Experience in a recruitment agency, HR consultancy or manpower supply company is preferred.

• Good knowledge of MS Office, particularly Excel, Word and Outlook.

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Good follow-up, coordination and time-management abilities.

• Ability to multitask and work under pressure.

• Professional attitude and ability to handle confidential documents.