Administrative Executive

AW Rostamani Group; Dubai; In loco; AED 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

AW Rostamani Group invites an Admin Executive to coordinate cross-functional teams, manage vendor interactions, and ensure smooth operation of business applications. You will train users, improve processes, and resolve system-related issues to support efficient workflows.

The role emphasizes English communication, teamwork, and proactive problem-solving to enhance user experience and collaboration across departments.

Competenze

• Bachelor's degree required.
• 3-4 years of work experience in a similar role.
• Experience with vendor management and business applications.
• Fluent verbal and written English communications.

Mansioni

• Coordinate testing with software engineering and QA using agile methods within deadlines.
• Ensure business processes align with defined scope; suggest and implement process improvements.
• Identify user rights and permissions, and assign roles across departments.
• Create and maintain daily tasks for backend systems to update frontend data.
• Escalate front- and back-end application issues to the appropriate department and ensure resolution.
• Collaborate with CX and Receivable teams to maximize system usage.
• Train suppliers and internal teams on the application.
• Maintain vendor panels (inventory updates, pricing, promotions, invoicing uploads).
• Engage with suppliers to understand challenges and resolve them promptly.
• Manage the vendor invoices panel, including invoice uploads and verification.

Conoscenze

Project coordination

English proficiency

Communication skills

Team collaboration

Formazione

Bachelor’s degree

Descrizione del lavoro

Job Description:

Job purpose

The Admin Executive coordinates cross-functional teams and manages vendor and user interactions to ensure seamless operation, testing, and continuous improvement of business applications, while providing training and resolving system-related issues to support efficient workflows and enhance user experience.

Job responsibilities

• Coordinate with the software engineering team and QA to successfully test and verify the functionality using agile methodology within deadlines.
• Ensure business processes as per the originally defined scope. Suggest and make necessary to improve process flow for further development.
• Identify the user rights, hierarchies and Department functions and assign the roles & permission.
• Create and maintain daily tasks for a back-end system to update the required fields in the front-end application.
• Responsible for escalating any troubleshooting in front & back-end applications to the relevant Department and ensuring that the issue is resolved promptly.
• Coordinating with CX and the Receivable team to ensure all parties are utilizing the system effectively.
• Responsible for training on the application to suppliers and internal team members.
• Maintain the vendor panels (Update inventory, Pricing, promotions, invoicing upload) with the relevant supplier.
• Engage with the suppliers to understand their challenges related to the application and resolve them on top priority.
• Managing the Vendor invoices panel, such as invoice upload and verifying invoices.

Educational Qualification

• Bachelor’s degree

Work Experience

• 3-4 years work experience in a similar role

Competencies

• Highly skilled in application.
• Proficient both verbally and in writing English.
• Excellent communication skills and passionate for work.
• Great team player and appreciate working both individually and as a team.

Languages

• English

AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees.

Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand.

Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations.

For more information, visit www.awrostamani.com.