Administrative Coordinator

Jobs at Dubai; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Aedas in Dubai seeks an Administrative Coordinator to support multiple departments and executives. The role involves handling clerical tasks, coordinating communications, and organizing meetings and events for a fast-paced international practice.

The successful candidate will have at least 3 years of relevant experience, strong MS Office skills, and excellent communication and organizational abilities. A 5-day workweek and competitive compensation are offered.

Qualifications

• Minimum 3 years of relevant experience.
• Excellent written and verbal communication.
• Strong organizational and time management skills.
• Proficient in Microsoft Office (MS Office).
• Analytical and critical thinking abilities.
• Excellent interpersonal skills.
• Ability to prioritize tasks.
• Bachelor’s degree preferred.

Responsibilities

• Serve as liaison between department and offices.
• Provide staff and management support as required.
• Handle clerical tasks including filing, calls, and emails.
• Receive and forward communications to staff, departments, and external parties.
• Direct administrative productivity in accordance with management directives.
• Coordinate travel arrangements for Executives and Directors, including flights and visas.
• Organize meetings, conferences, and other events as required.

Skills

Effective communication

Organizational skills

Time management

Analytical thinking

Interpersonal skills

Prioritization

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

Administrative Coordinator

Duties:

• Serves as liaison in between department and offices
• Provide assistance to staff, managers, and senior-level officers as required
• Perform clerical duties, such as filing, answering phone calls, and responding to emails
• Receive and forward communications to different staff, departments, and external parties
• Directs administrative productivity in accordance with management directives
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required
• Manage and coordinate travel arrangements including flights, accommodations, transportation, visa applications, and other logistics for Executives and Directors

Requirements:

• Minimum 3 years of relevant experience
• Effective communication and written skills
• Strong organizational and time management skills
• Proficient in MS Office
• Critical and analytical thinking abilities
• Excellent interpersonal skills
• Ability to prioritize tasks
• Bachelor’s degree preferred

Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package including 5-day work.

Aedas is an Equal Opportunity Employer