Administrative Assistant, School of Business & ACE

Aurak; Ras Al Khaimah; Hybrid; AED 60,000 - 90,000; Full time

Job summary

AURAK is seeking an Administrative Assistant to provide essential support to the School of Business and the ACE center in Ras Al Khaimah, UAE. The role involves handling day-to-day admin tasks, document control, event coordination, and liaison with faculty, students, and partners.

Responsibilities include managing course materials, room bookings, and confidential records, while supporting ACE programs, workshops, and external partnerships in a fast-paced university setting.

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, Entrepreneurship, or a related field from an accredited institution.
• Recognized office administration or IT certification.
• Training or certification in event coordination or related areas.

Responsibilities

• Provide day-to-day administrative support to School of Business and ACE.
• Receive, log, prioritize, and follow up on requests from School of Business and ACE.
• Collect, organize, maintain, and file course files and accreditation documentation.
• Assist faculty with travel, conferences, procurement, purchases and expenses; coordinate with HR/Finance/IT.
• Support onboarding of new faculty; coordinate keys, stationery, IT accounts, and introductions.
• Reserve classrooms, labs, and rooms for sessions, exams, meetings and events.
• Coordinate ACE incubation cohorts, including sessions, venues, and mentor attendance.
• Support ACE programs and events (ACHIEVE, Startup Expo, DEMO Day, etc.).
• Coordinate event registration, venues, materials, logistics, and on-the-day activities.
• Schedule meetings between ACE Director and partners; track follow-ups.
• Maintain records of incubated ventures, mentors, participants; prepare KPI data.
• Update ACE website content, social media, and promos with Marketing.
• Serve as first point of contact for School of Business and ACE; handle inquiries.
• Provide timely assistance to students, staff, visitors and external partners.
• Schedule meetings, prepare agendas, minutes, and action-item follow-ups.
• Prepare letters, memos, presentations, spreadsheets, and reports.
• Maintain electronic and physical files and documentation for School of Business and ACE.
• Order stationery; monitor budgets; coordinate with vendors for ACE events.
• Handle mail, courier requests, and other administrative deliveries.
• Maintain confidentiality of sensitive information; manage keys and access.
• Coordinate security approvals and visitor access as required.
• Facilitate communication with offices and external partners to complete admin tasks.
• Assist with ACE activities, events, exams, and programs; perform other duties as assigned.

Skills

Microsoft Office

Fluent English

Organizational skills

Communication

Teamwork

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

CRM systems

Job description

AURAK is seeking an Administrative Assistant to provide essential support to the School of Business and the ACE center in Ras Al Khaimah, UAE. The role involves handling day-to-day admin tasks, document control, event coordination, and liaison with faculty, students, and partners.

Responsibilities include managing course materials, room bookings, and confidential records, while supporting ACE programs, workshops, and external partnerships in a fast-paced university setting.