Administrative Assistant (Sakina)

SEHA; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

SEHA in Abu Dhabi is seeking an Administrative Support professional to assist the department with day-to-day operations and to perform general administrative tasks. You will handle calls, schedule appointments, manage office equipment, and support interdepartmental coordination to ensure smooth workflows.

Responsibilities include maintaining filing systems, preparing worksheets, arranging travel, and taking minutes where required.

Qualifications

• Diploma or equivalent in any field.
• Bachelor’s degree or equivalent in any field.

Responsibilities

• Answering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments
• Liaising with the facility staff on behalf of the Manager
• Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition
• Ensuring office supplies are adequately maintained
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence
• Maintaining internal schedules
• Facilitating meeting and appointment participations
• Coordinating administrative support for meetings
• Undertaking follow-up actions for meeting coordination
• Taking minutes of meetings and documenting them
• Arranging for travel and accommodations for team members, as required
• Arranging a proper filing system for correspondences received or sent from the Manager’s office
• Developing, modifying, and maintaining any other data bases related to own departmental activities as assigned
• Preparing worksheets and charts as directed
• Responding to verbal and written inquiries in a timely manner
• Familiarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their role
• Participating in team efforts as required time to time
• Collaborating with other members of the team to carry out work smoothly

Education

Diploma or equivalent in any field

Bachelor’s degree or equivalent in any field

Job description

Job description

Responsible for providing administrative support to the department, managing and assisting in activities that relate to facilitating the flow of work in the department. Also responsible for performing any other work as assigned and conducting administrative tasks in support of the department.

Responsibilities

Key Responsibilities of the role

Corresponding Key Activities performed by the role

Executing administration related activities in the department

Answering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments

Liaising with the facility staff on behalf of the Manager

Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition

Ensuring office supplies are adequately maintained

Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence

Supporting the smooth execution of meeting and appointments

Maintaining internal schedules

Facilitating meeting and appointment participations

Coordinating administrative support for meetings

Undertaking follow-up actions for meeting coordination

Taking minutes of meetings and documenting them

Arranging for travel and accommodations for team members, as required

Managing the filing system in the department

Arranging a proper filing system for correspondences received or sent from the Manager’s office

Developing, modifying, and maintaining any other data bases related to own departmental activities as assigned

Preparing worksheets and charts as directed

Maintaining client service standards

Responding to verbal and written inquiries in a timely manner

Familiarization training for new Human Resource employees

Familiarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their role

Contributing to team effort

Participating in team efforts as required time to time

Collaborating with other members of the team to carry out work smoothly

Qualifications

Required:

Diploma or equivalent in any field

Desired:

Bachelor’s degree or equivalent or equivalent in any field