Administrative Assistant (Sakina)

SEHA - Abu Dhabi Health Services Co.; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

SEHA - Abu Dhabi Health Services Co. is seeking an Administrative Assistant to provide support to the department, manage workflows, and perform general administrative tasks.

You will handle phone inquiries, coordinate schedules, arrange travel, maintain filing systems, take minutes, and collaborate across teams to ensure smooth operations.

Qualifications

• Diploma or equivalent in any field
• Bachelor’s degree or equivalent in any field

Responsibilities

• Answering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments
• Liaising with the facility staff on behalf of the Manager
• Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition
• Ensuring office supplies are adequately maintained
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence
• Maintaining internal schedules
• Facilitating meeting and appointment participations
• Coordinating administrative support for meetings
• Undertaking follow-up actions for meeting coordination
• Taking minutes of meetings and documenting them
• Arranging for travel and accommodations for team members, as required
• Arranging a proper filing system for correspondences received or sent from the Manager’s office
• Developing, modifying, and maintaining any other data bases related to own departmental activities as assigned
• Preparing worksheets and charts as directed
• Responding to verbal and written inquiries in a timely manner
• Familiarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their role
• Participating in team efforts as required time to time
• Collaborating with other members of the team to carry out work smoothly

Skills

Communication

Coordination

Scheduling

Minutes

Travel

Education

Diploma or equivalent

Bachelor’s degree or equivalent

Job description

Job Description

Responsible for providing administrative support to the department, managing and assisting in activities that relate to facilitating the flow of work in the department. Also responsible for performing any other work as assigned and conducting administrative tasks in support of the department.

Job Description

Responsible for providing administrative support to the department, managing and assisting in activities that relate to facilitating the flow of work in the department. Also responsible for performing any other work as assigned and conducting administrative tasks in support of the department.

Responsibilities

Key Responsibilities of the role

Corresponding Key Activities performed by the role

Executing administration related activities in the department

• Answering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments
• Liaising with the facility staff on behalf of the Manager
• Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition
• Ensuring office supplies are adequately maintained
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence

Supporting the smooth execution of meeting and appointments

• Maintaining internal schedules
• Facilitating meeting and appointment participations
• Coordinating administrative support for meetings
• Undertaking follow-up actions for meeting coordination
• Taking minutes of meetings and documenting them
• Arranging for travel and accommodations for team members, as required

Managing the filing system in the department

• Arranging a proper filing system for correspondences received or sent from the Manager’s office
• Developing, modifying, and maintaining any other data bases related to own departmental activities as assigned
• Preparing worksheets and charts as directed

Maintaining client service standards

Responding to verbal and written inquiries in a timely manner

Familiarization training for new Human Resource employees

Familiarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their role

Contributing to team effort

• Participating in team efforts as required time to time
• Collaborating with other members of the team to carry out work smoothly

Required

QUALIFICATIONS

Diploma or equivalent in any field

Desired

Bachelor’s degree or equivalent or equivalent in any field