Administrative Assistant/Receptionist

Abbott Laboratories; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Abbott Laboratories in the United Arab Emirates is seeking an Administrative Assistant front office to provide general administrative and clerical support, manage calendars, prepare reports, and coordinate communications. The role involves onboarding support, travel arrangements, and maintaining filing systems.

The ideal candidate has a bachelor’s degree, 2-3 years of experience in office support, and strong MS Office skills.

Qualifications

• Bachelor's degree required.
• 2-3 years proven admin or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative and clerical support to the team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports and presentations.
• Maintain and organize physical and digital filing systems.
• Handle incoming calls, emails and other communications.
• Assist in preparation of regularly scheduled reports.
• Coordinate travel arrangements and expense reports.
• Take meeting minutes and track action items.

Skills

Organizational skills

Time management

Communication skills

Independent worker

Team player

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Job description

JOB DESCRIPTION

Working at Abbott At Abbott you can do work that matters grow and learn care for yourself and family be your true self and live a full life You Will have access to Career development with an international company where you can grow the career you dream of A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity working mothers female executives and scientists Administrative Assistant Front Office Executive UAE Nationals only

This position works out of our UAE location in the Abbott Rapid Diagnostics Infectious Diseases This is a fixed term contract role for 6 months

About Rapid Diagnostics Division

We are the world leader in Rapid Diagnostics at the point of care Working with us you ll tackle a wide array of problems including some of the world s greatest healthcare challenges while experiencing a myriad of cultures geographies and technologies

What You ll Do

• Provide general administrative and clerical support to the team
• Manage calendars schedule meetings and coordinate appointments
• Prepare and edit correspondence reports and presentations
• Maintain and organize physical and digital filing systems
• Handle incoming calls emails and other communications
• Assist in the preparation of regularly scheduled reports
• Order office supplies and maintain inventory levels
• Support the onboarding process for new employees
• Coordinate travel arrangements and expense reports
• Perform data entry and maintain accurate records
• Manage event planning and internal communications
• Take meeting minutes and track action items related to commercial meetings
• Work within well-established guidelines
• Submit Purchase Orders when required
• Perform other administrative tasks as needed
• Responsible for managing front office desk
• Answer all incoming calls and redirect them when needed
• Receive letters packages and send them to appropriate destination
• Monitor office supplies Make supply orders when needed
• Monitor and update records and files
• Monitor and log office expenses and costs

Required Qualifications

• Bachelor s degree
• Arabic- speaking not mandatory
• 2-3 years Proven experience in an administrative or office support role
• Proficiency in Microsoft Office Suite Word Excel Outlook PowerPoint
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Hands-on experience with office machines In- depth knowledge of office management and bookkeeping
• Excellent knowledge of MS Office especially Excel and Word
• Great interpersonal and communication skills Team player

Preferred

• Arabic- speaking not mandatory
• 2-3 years Proven experience in an administrative or office support role
• Proficiency in Microsoft Office Suite Word Excel Outlook PowerPoint
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Hands-on experience with office machines In- depth knowledge of office management and bookkeeping
• Excellent knowledge of MS Office especially Excel and Word
• Great interpersonal and communication skills Team player

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life

Abbott is an Equal Opportunity Employer committed to employee diversity

Connect with us at www abbott com on Facebook at www facebook com Abbott and on Twitter AbbottNews and AbbottGlobal

The base pay for this position is N A In specific locations the pay range may vary from the range posted

JOB FAMILY Administrative Support DIVISION ID Infectious Disease LOCATION United Arab Emirates gt Dubai Ubora Tower2 ADDITIONAL LOCATIONS WORK SHIFT Standard TRAVEL No MEDICAL SURVEILLANCE No SIGNIFICANT WORK ACTIVITIES Not Applicable Bachelor s degree. Preferred: Arabic- speaking (not mandatory) 2-3 years Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Hands-on experience with office machines In- depth knowledge of office management and bookkeeping Excellent knowledge of MS Office (especially Excel and Word) Great interpersonal and communication skills Team player