Front Office and Admin Assistant (UAE Nationals only)

Abbott; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

Abbott in Dubai is seeking a Front Office Executive (UAE Nationals only) to manage the front desk, greet guests, handle inquiries and coordinate mail and records. The role is fixed-term for 1 year and based at Business Bay Dubai.

Candidates should have 1–3 years of front desk experience and solid MS Office skills. The position supports all admin activities, maintains records and coordinates with various teams.

Qualifications

• 1-3 years of experience as Front Desk Representative or similar role.
• Bachelors or High school Diploma
• Hands on experience with office machines
• In-depth knowledge of office management and book keeping
• Excellent knowledge of MS Office (especially Excel and Word)
• Great interpersonal and communication skills
• Team player
• Good time management skills

Responsibilities

• Responsible for managing front office desk
• Keep front office clean tidy and supplied with all necessary supplies
• Greet communicate with and welcome guests
• Answer all queries and addressing the requests
• Answer all incoming calls and redirect them when needed
• Receive letters packages and send them to appropriate destination
• Prepare and manage outgoing mail
• Check sort and forward emails
• Monitor office supplies
• Make supply orders when needed
• Monitor and update records and files
• Monitor and log office expenses and costs
• Supporting all admin related activities as required
• Invoices and Documentation

Skills

Interpersonal skills

Communication skills

Team player

Time management

Education

Bachelor's degree or high school diploma

Tools

MS Office

Job description

About Abbott

Abbott is a global healthcare leader creating breakthrough science to improve peoples health. Were always looking towards the future anticipating changes in medical science and technology.

Working at Abbott

At Abbott you can do work that matters grow and learn care for yourself and family be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity working mothers female executives and scientists.

Front Office Executive (UAE Nationals only)

The role is based in our office in Business Bay Dubai (this is a fixed term contract role for 1 year)

What Youll do-

• Responsible for managing front office desk

• Keep front office clean tidy and supplied with all necessary supplies

• Greet communicate with and welcome guests

• Answer all queries and addressing the requests

• Answer all incoming calls and redirect them when needed

• Receive letters packages and send them to appropriate destination

• Prepare and manage outgoing mail

• Check sort and forward emails

• Monitor office supplies

• Make supply orders when needed

• Monitor and update records and files

• Monitor and log office expenses and costs

• Supporting all admin related activities as required

• Invoices and Documentation

Required Qualifications-

• 1-3 years of experience as Front Desk Representative or similar role

• Bachelors or High school Diploma

• Hands on experience with office machines

• In- depth knowledge ofoffice managementand book keeping

• Excellent knowledge ofMS Office(especially Excel and Word)

• Great interpersonal andcommunication skills

• Team player

• Goodtime managementskills

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer committed to employee diversity.

The base pay for this position is

N/A

In specific locations the pay range may vary from the range posted.

JOB FAMILY:Administrative SupportDIVISION:ANI International NutritionLOCATION:United Arab Emirates > Dubai : Ubora Tower2ADDITIONAL LOCATIONS:WORK SHIFT:StandardTRAVEL:Not specifiedMEDICAL SURVEILLANCE:Not ApplicableSIGNIFICANT WORK ACTIVITIES:Not Applicable