Global Administrative & Front Desk Coordinator

Abbott; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Abbott in Dubai is seeking an Administrative Assistant/Front Office Executive for a UAE Nationals only fixed-term contract of 6 months. The role provides general administrative support, calendars, travel arrangements, and onboarding assistance within the Rapid Diagnostics - Infectious Diseases division.

The candidate will maintain filing systems, handle communications, order supplies, manage front desk operations, and support internal events while upholding established guidelines.

Qualifications

• Bachelor's degree.
• Preferred : Arabic- speaking (not mandatory).
• 2-3 years Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Hands-on experience with office machines
• In- depth knowledge of office management and bookkeeping
• Excellent knowledge of MS Office (especially Excel and Word)
• Great interpersonal and communication skills
• Team player

Responsibilities

• Provide general administrative and clerical support to the team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, and presentations.
• Maintain and organize physical and digital filing systems.
• Handle incoming calls, emails, and other communications.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and maintain inventory levels.
• Support the onboarding process for new employees.
• Coordinate travel arrangements and expense reports.
• Perform data entry and maintain accurate records.
• Manage event planning and internal communications.
• Take meeting minutes and track action items related to commercial meetings.
• Work within well-established guidelines.
• Submit Purchase Orders when required.
• Perform other administrative tasks as needed.
• Responsible for managing front office desk
• Answer all incoming calls and redirect them when needed
• Receive letters, packages and send them to appropriate destination
• Monitor office supplies
• Make supply orders when needed
• Monitor and update records and files
• Monitor and log office expenses and costs

Skills

MS Office proficiency

Organizational skills

Communication skills

Team player

Independence at work

Attention to detail

Office equipment familiarity

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Abbott in Dubai is seeking an Administrative Assistant/Front Office Executive for a UAE Nationals only fixed-term contract of 6 months. The role provides general administrative support, calendars, travel arrangements, and onboarding assistance within the Rapid Diagnostics - Infectious Diseases division.

The candidate will maintain filing systems, handle communications, order supplies, manage front desk operations, and support internal events while upholding established guidelines.