Administrative Assistant

IIQAF; Dubai; On-site; AED 45,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Transportation

Job summary

IIQAF, located in Dubai, is seeking a highly organized Administrative Assistant to join our team. This role involves maintaining the daily operations, managing travel arrangements, and providing administrative support to the executive team.

Candidates should have a Bachelor's degree, at least 2 years of administrative experience, and proficiency in Microsoft Office. Join us and contribute to our mission of promoting excellence in quality assurance and finance.

Qualifications

• Minimum of 2 years of experience in an administrative role, preferably in a fast-paced and international environment.
• Strong communication skills, both written and verbal, with fluency in English.
• Positive attitude, strong work ethic, and ability to work independently and in a team.

Responsibilities

• Assist with the day-to-day operations of the institute.
• Provide administrative support to the executive team.
• Manage travel arrangements for staff and guests.
• Assist with the planning of events such as conferences, seminars, and workshops.

Skills

Microsoft Office

Communication skills

Organizational skills

Time-management skills

Education

Bachelor's degree in business administration or related field

Job description

Overview

IIQAF is a prestigious global organization committed to promoting excellence in the fields of quality assurance and finance. As our organization grows, we are seeking a highly organized and proactive Administrative Assistant to join our team and support our mission.

Responsibilities

• Assist with the day-to-day operations of the institute including scheduling appointments, answering and transferring phone calls, responding to emails and correspondence, maintaining records and databases, and preparing reports.
• Serve as the first point of contact for guests and members of the institute, providing a warm and professional welcome and ensuring their needs are met.
• Provide administrative support to the executive team including calendar management, meeting coordination, taking and distributing meeting minutes, and preparing materials for meetings.
• Manage travel arrangements for staff and guests including booking flights, hotels, and other accommodations.
• Assist with the planning of events such as conferences, seminars, and workshops by coordinating logistics, preparing materials, and managing registration.
• Handle general office tasks such as ordering supplies, maintaining office equipment, and managing incoming and outgoing mail.
• Support the institute's communication efforts by drafting and proofreading documents, updating the website, and managing social media pages.
• Conduct research and compile data for special projects and reports.
• Maintain and update the institute's membership database and coordinate membership renewals.

Requirements

• An associate or bachelor’s degree in business administration, office administration, or a related field.
• Minimum of 2 years of experience in an administrative role, preferably in a fast-paced and international environment.
• Proficient in Microsoft Office and familiar with office equipment such as printers, scanners, and teleconferencing tools.
• Strong communication skills, both written and verbal, with fluency in English.
• Excellent organizational and time-management skills with the ability to handle multiple tasks and prioritize effectively.
• Positive attitude, strong work ethic, and ability to work independently and in a team.
• Knowledge of the quality assurance and finance fields is a plus.

About IIQAF

At IIQAF we value diversity and inclusivity and are committed to providing a welcoming and supportive work environment for all our employees. If you are passionate about supporting the institute's mission and possess the required skills and experience, we encourage you to apply for this exciting opportunity.

Benefits

• Medical Insurance
• Transportation

Education

Education
Bachelor