Administrative Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 28,000 - 45,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai is seeking an Administration professional with car rental experience to join our team. You will manage front desk tasks, handle bookings, and maintain rental records.

The role requires knowledge of RTA procedures, strong English communication, and proficiency in MS Office. UAE experience preferred; UAE-based applicants encouraged.

Qualifications

• Strong knowledge of car rental procedures and rental agreements.
• Good knowledge of RTA procedures and regulations.
• Knowledge of RTA TARS procedures.
• Knowledge of vehicle documentation and fleet administration.
• Good understanding of customer service and booking processes.
• Excellent communication skills in English; Arabic is an advantage.
• Proficient in MS Office (Word, Excel, Outlook).
• Professional appearance and strong customer-service skills.
• Excellent organizational and time-management skills.
• Ability to multitask and work effectively under pressure.
• Strong coordination skills with customers, drivers, and the fleet department.

Responsibilities

• Greet and assist walk-in customers professionally.
• Handle phone calls, emails, and booking inquiries.
• Prepare rental agreements and related documentation.
• Provide customers with information about rental services and requirements.
• Coordinate with drivers and the fleet department.
• Maintain customer records, invoices, and daily reports.
• Update customer information in the system.
• Assist with vehicle and fleet-related documentation.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and assist with general administrative tasks.

Skills

Car rental procedures

Rental agreements

RTA procedures & regulations

RTA TARS procedures

Vehicle documentation & fleet admin

Customer service & booking processes

English communication

MS Office (Word, Excel, Outlook)

Professional appearance & customer‑or‑

Organizational & time management

Multitasking under pressure

Coordination with customers, drivers &

Education

Diploma or Bachelor’s degree in Business Administration, Management, Automotive, or related field

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Summary

Job Summary: Job Title: Administration (Car Rental Experience Required Only) Pay: 2,500.00 (AED) - 4,000.00 (AED) per month Location: Ras Al Khor, Dubai, UAE Employment Type: Full-Time Reports To: Branch Manager Day Off: 1 day

Job Description

We are looking for a professional and well-organized Administration with experience in the car rental industry to join our team in Dubai.

Requirements

• Strong knowledge of car rental procedures and rental agreements.
• Good knowledge of RTA procedures and regulations.
• Knowledge of RTA TARS procedures.
• Knowledge of vehicle-related documentation and fleet administration.
• Good understanding of customer service and booking processes.
• Excellent communication skills in English; Arabic is an advantage.
• Proficient in MS Office (Word, Excel, Outlook).
• Professional appearance and strong customer-service skills.
• Excellent organizational and time-management skills.
• Ability to multitask and work effectively under pressure.
• Strong coordination skills with customers, drivers, and the fleet department.

Key Responsibilities

• Front Desk & Customer Service
  • Greet and assist walk-in customers professionally.
  • Handle phone calls, emails, and booking inquiries.
  • Prepare rental agreements and related documentation.
  • Provide customers with information about rental services and requirements.
• Administration & Fleet Coordination
  • Coordinate with drivers and the fleet department.
  • Maintain customer records, invoices, and daily reports.
  • Update customer information in the system.
  • Assist with vehicle and fleet-related documentation.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain office supplies and assist with general administrative tasks.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Automotive, or a related field.
• Minimum 2-3 years of experience in a car rental company.
• UAE car rental experience is highly preferred.