Administrative Assistant

American Bureau of Shipping (ABS); Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

American Bureau of Shipping (ABS) is seeking an Administrative Assistant to support the office operations in Dubai. You will assist managers and staff with organization, communication, and handling confidential material, while developing familiarity with ABS Rules, Guides, and related instructions.

The role requires a High School diploma and 0–2 years of related experience, with strong MS Office usage and solid clerical skills.

Qualifications

• High School diploma or equivalent required.
• 0–2 years of related experience.
• Proficiency with ABS Rules, Guides and related instructions; ability to learn ABS policies.
• Strong MS Office skills including word processing and spreadsheets.
• Good interpersonal, written and verbal communication abilities.

Responsibilities

• Provide administrative support for efficient office operations.
• Assist with accounts receivable tracking, billing and record keeping.
• Perform clerical tasks: word processing, mail distribution, filing, record keeping, faxing.
• Support planning of events and seminars as needed.

Skills

MS Office proficiency

Interpersonal skills

Communication skills

Arithmetic abilities

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office Supports managers and employees through a variety of tasks related to organization and communication Administrative assistants are responsible for confidential and time-sensitive material Familiar with a variety of the field s concepts practices and procedures

What You Will Do

Utilizes various systems for tasks such as accounts receivable tracking billing and record keeping Ensures proper billing processes are followed and accurate records are kept of department activities Performs clerical duties such as word processing mail distribution filing record keeping and faxing May assist in the planning of events and seminars

What You Will Need

Education and Experience High School diploma or equivalent 0 2 years of previous related experience

Knowledge, Skills, and Abilities Ability to develop a working knowledge of ABS Rules Guides statutory regulations and related instructions as well as the ABS Employee Safety Policy Strong MS Office experience such as word processing and spreadsheet creation Proficient clerical skills such as file maintenance record keeping and office equipment use Excellent arithmetic abilities Good interpersonal professional and communications skills for use in person in writing and in telephone conversations Ability to become familiar with the ABS Health Safety Quality and Environmental Management System

Reporting Relationships

Reports directly to a department Manager Supervisor or above

Equal Opportunity

ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race color creed religion national origin sex gender identity age disability marital status sexual orientation citizenship status or veteran status or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws

Notice

ABS and Affiliated Companies ABS will not pay a fee to any third-party agency without a valid ABS Master Service Agreement MSA authorized and signed by Human Resources Any resume CV application or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS and no fee will be paid

Other

This job description is not intended and should not be be construed to be an all-inclusive list of responsibilities skills efforts or working conditions associated with the job of the incumbent It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job ogjs

What You Will Need

Education and Experience High School diploma or equivalent 0 2 years of previous related experience Knowledge, Skills, and Abilities Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy. Strong MS Office experience, such as word processing and spreadsheet creation Proficient clerical skills such as file maintenance, record keeping, and office equipment use. Excellent arithmetic abilities. Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations. Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.