Administrative Assistant

BMC; Dubai; On-site; AED 60,000 - 84,000; Full time

Job summary

BMC in Dubai seeks an Administrative Assistant to the Dean/ Vice Dean to support the leadership team and ensure smooth operations of offices. The role liaises with academic and administrative departments, students and external partners while aligning with UAE regulatory requirements.

Responsibilities include calendar management, meeting coordination, documentation in English and Arabic, and assisting with accreditation and reporting tasks. Strong discretion and teamwork are essential.

Qualifications

• Bachelor's degree in Business Administration, Office Management or related field.
• 2–4 years in administrative or executive assistant role.
• Experience supporting leadership in higher education is preferred.
• Familiarity with UAE education regulators KHDA/MOE desirable.

Responsibilities

• Manage calendars, appointments and travel for the Dean or Vice Dean.
• Organize internal and external meetings with agendas and minutes.
• Prepare official correspondence, reports and presentations in English and Arabic.
• Maintain confidentiality of sensitive communications and institutional data.
• Coordinate between leadership and departments (academic, admissions, finance, student affairs).
• Assist with accreditation audits, inspections and reporting.

Skills

English & Arabic

Education

Bachelor's in Business Administration

Office Management or related field

Job description

The Administrative Assistant to the Dean / Vice Dean plays a vital role in supporting the leadership team at BMC s Dubai branch. This position provides comprehensive administrative communication and coordination support to ensure smooth and efficient operations of the Dean s and Vice Dean s offices. The Assistant acts as a key liaison between academic and administrative departments faculty students and external stakeholders maintaining alignment with UAE regulatory requirements (KHDA/MOE) and internal policies from KSA headquarters.

Key Responsibilities

Executive Office Support

• Manage calendars appointments and travel arrangements for the Dean or Vice Dean.
  

• Organize internal and external meetings including preparation of agendas documentation and minutes.
  

• Prepare and format official correspondence reports and presentations in English and Arabic.
  

• Maintain the confidentiality of sensitive communications and institutional data.
  

Communication & Liaison

• Serve as the first point of contact for communications to the Dean s/Vice Dean s office.
  

• Coordinate between leadership and departments (academic admissions finance student affairs).
  

• Handle communication with KHDA MOE and external partners for regulatory or institutional matters.
  

• Track incoming and outgoing communications and ensure timely follow-up on key issues.
  

Administrative Coordination

• Support academic operations such as scheduling faculty onboarding and exam committee documentation.
  

• Assist with documentation required for accreditation audits inspections and institutional reporting.
  

• Support the planning of official events and activities (e.g. student honors board visits training days).
  

• Help compile and organize reports meeting summaries and action tracking logs.
  

Compliance & Records Management

• Ensure records are maintained in accordance with UAE educational regulations and institutional policy.
  

• Assist with document archiving both physical and digital following data protection standards.
  

• Maintain filing systems for internal policies memos approvals and external communications.
  

Requirements

Education

• Bachelor s degree in Business Administration Office Management Education or a related field.
  

Experience

• Minimum of 2 4 years in an administrative or executive assistant role (higher education preferred).
  

• Experience supporting leadership or academic executives is a plus.
  

• Familiarity with UAE education regulators (KHDA/MOE) is desirable.
  

Skills

• Strong written and spoken communication in English and Arabic.
  

• Excellent time management and organizational skills.
  

• High proficiency in Microsoft Office (Word Excel PowerPoint Outlook).
  

• Professional discretion and ability to manage confidential information.
  

• Positive attitude flexibility and a team-oriented mindset.