Administrative Assistant

Confidential; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Confidential in Abu Dhabi is seeking an Administrative Assistant to provide comprehensive clerical support for the Division/Business Unit. The role involves handling correspondence, filing, data entry, scheduling, and preparing documents such as quotations and contracts.

The ideal candidate has 1–3 years of relevant experience, strong English skills, and a solid command of MS Office. This position requires meticulous document control, confidentiality, and coordination of meetings and events.

Qualifications

• Education requirement: High School Diploma.
• 1–3 years of experience in administrative support or similar roles.
• Strong English language proficiency, both written and spoken.

Responsibilities

• Performs general clerical duties including typing, photocopying, faxing, mailing, and filing.
• Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails.
• Coordinates and facilitates the supply and maintenance of office equipment.
• Provides administrative documents including tender specs, client quotations, vendor purchase orders, agreements and contracts.
• Develops and updates spreadsheets, documents, reports and presentations as required.
• Composes routine letters, memoranda, reports, presentations and minutes of meetings.
• Maintains confidentiality of documents and information.

Skills

Clerical duties

Data entry

Scheduling

Documentation

MS Office

Education

High School Diploma

Tools

MS Office

Job description

The role holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work in the related Division/Business Unit/Department. The role holder is also responsible for managing and providing all the paperwork, office procedures and other administrative tasks to facilitate operational requirements of the Division/Business Unit/Department.

Core Responsibilities:

• Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filing
• Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails
• Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same
• Coordinates and facilitates the supply and maintenance of office equipment, whenever required
• Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Develops and updates spreadsheets, documents, reports and presentations as per the requirement
• Composes and types routine letters, memoranda, reports, presentations and minutes of meetings
• Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
• Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department
• Maintains confidentiality of documents and information received
• Assists in the coordination, supervision, and completion of special projects as appropriate

Self-Management:

Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year

Takes ownership of his/her own learning agenda by identifying development needs in consultation with the manager and agreeing on the individual development plan which goes beyond just training and development

Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth

Education

High School Diploma

Experience

A minimum of 1-3 years of experience

Language skills

Strong level of proficiency in English