Administration Specialist Associate

Banka Intesa Sanpaolo d. d.; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Intesa Sanpaolo S.p.A. in Abu Dhabi seeks an administrative support professional to assist the Office Manager and Accounting Department with day-to-day admin, procurement and accounting tasks within an international banking environment.

The role offers exposure to branch operations, record-keeping, vendor coordination and support for audits while contributing to efficient branch performance and service delivery.

Qualifications

• 3-5 years of experience in the role.
• Bachelor's degree or equivalent qualification.
• MS Office proficiency, including Excel, Word and PowerPoint.
• Basic knowledge of administrative and accounting processes.
• Basic knowledge of procurement and document management practices.
• Strong knowledge in the Bank’s product and services.

Responsibilities

• Support the Office Manager in the day-to-day administration of the Branch.
• Prepare Purchase Orders, payment documentation and administrative records in accordance with internal procedures.
• Support the Accounting Department with accounting documentation and the preparation, recording and system input of accounting and administrative entries within the scope of assigned responsibilities.
• Maintain accurate administrative, accounting, procurement and filing records.
• Coordinate with vendors, suppliers, service providers and external authorities on administrative matters.
• Support the administration of vendor contracts, office services and procurement activities.
• Maintain petty cash records and administrative expense documentation.
• Prepare reports, presentations and other administrative documentation as required.
• Maintain office supplies, operational trackers and other Branch administrative records.
• Support internal and external audit requests by retrieving and organizing documentation.

Skills

MS Office

Excel

Word

PowerPoint

Procurement

Document management

Accounting basics

Banking products

Education

Bachelor's degree

Job description

Job Description:

Overview

You will be responsible for providing administrative support across the Branch, assisting the Office Manager and the Accounting Department in the day-to-day execution of administrative, operational and accounting-related activities, while contributing to the efficient functioning of the Branch. You will contribute to the efficient day-to-day operation of the Branch by supporting administrative processes, maintaining accurate records and documentation, coordinating procurement and payment activities, and working closely with colleagues and external service providers. The role provides broad exposure to the Branchs administrative, operational and accounting activities, offering an excellent opportunity to develop within an international banking environment.

What youll be doing

Key responsabilities will be:

• Support the Office Manager in the day-to-day administration of the Branch.
• Prepare Purchase Orders, payment documentation and administrative records in accordance with internal procedures.
• Support the Accounting Department with accounting documentation and the preparation, recording and system input of accounting and administrative entries within the scope of assigned responsibilities.
• Maintain accurate administrative, accounting, procurement and filing records.
• Coordinate with vendors, suppliers, service providers and external authorities on administrative matters.
• Support the administration of vendor contracts, office services and procurement activities.
• Maintain petty cash records and administrative expense documentation.
• Prepare reports, presentations and other administrative documentation as required.
• Maintain office supplies, operational trackers and other Branch administrative records.
• Support internal and external audit requests by retrieving and organizing documentation.

Who we are looking for

If you want to turn your passion into a career and you have the following characteristics, we are waiting for you:

• 3-5 years of experience in the role
• Bachelors degree or equivalent qualification
• Microsoft Office proficiency, including Excel, Word and PowerPoint
• Basic knowledge of administrative and accounting processes
• Basic knowledge of procurement and document management practices
• Strong knowledge in the Bank’s product and services.

About us

We are the leading banking group in Italy and one of the Top Tier in Europe. Join us and be part of our successful story!

With over 20 million customers in Italy and abroad, we are a true engine of sustainable growth, with a strong commitment to the environment and a tangible impact on society. People are our driving force. We take care of them and foster an inclusive culture where everyone feels valued and empowered.

The IMI Corporate & Investment Banking Division is a global partner for Corporate, Public Finance and Financial Institutions clients. Committed to supporting the economy in the countries in which it operates, it stands out for its historical presence in financial markets and its extensive and innovative offer.

We guarantee an inclusive and equal environment. We will consider all applicants regardless of race, religion, sexual orientation, gender identity, marital status, national origin, age, disability, or any other protected category in compliance to D.lgs. 198/2006, 215/03 and 216/03.

For the evaluation of the application, the data will be processed by Intesa Sanpaolo S.p.A.as Data Controller. We invite you to review the dedicated Privacy Information Notic e for more details.

Requirements: